TRC Talent Solutions is hiring: Executive Assistant in Town of Charlotte

Executive Assistant

We are assisting an expanding Charlotte corporate office in hiring an Executive Assistant to support the Vice President of Sales. You will be an instrumental part of supporting a fast‑paced, expanding sales team. If you are an organized professional with a passion for efficiency, problem‑solving, and creativity this is a great opportunity to contribute to a growing, innovative team.

Responsibilities

• Manage complex calendars, scheduling internal and external meetings across multiple time zones
• Coordinate travel arrangements, including flights, accommodations, agendas, and expense reports
• Serve as a primary point of contact between the VP of Sales and internal/external stakeholders
• Prepare correspondence, presentations, reports, and meeting materials
• Handle confidential and sensitive information with the highest level of discretion
• Support sales leadership meetings, QBRs, forecasting sessions, and board presentation
• Streamline workflows and improve administrative processes within the sales organization
• Support onboarding logistics for new sales leaders and team member
• Coordinate cross-functional initiatives with Marketing, Finance, Operations, and HR
• Event Planning - arranging offsite meetings (including hotel logistics, meals, welcome packages)
• Provide backup support to CEO

Qualifications

• Bachelor’s degree
• 3 plus years of experience as an Executive Assistant
• Critical Thinking
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, multitasking, and communication skills.
• Entrepreneurial mindset with a focus on process improvement and efficiency.