Executive Assistant Job at The Larko Group in New York

Executive Assistant at The Larko Group

A premier Private Equity firm is seeking an exceptional Executive Assistant to partner with a Managing Director who is instrumental in shaping the firm’s strategic direction and growth. This is a high-impact role at the heart of the organization, offering the opportunity to work alongside a visionary leader and contribute to the firm’s continued success. The Executive Assistant will manage a wide range of sophisticated and confidential responsibilities with discretion, precision, and foresight. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates impeccable judgment, and brings both polish and passion to everything they do.

Responsibilities

• Orchestrate a dynamic, frequently changing calendar with precision and strategic judgment to optimize the Managing Director’s time, priorities, and commitments.
• Act as a trusted partner and gatekeeper, facilitating communication and alignment with senior leadership, investors, and key external stakeholders.
• Lead all aspects of meeting preparation and execution, including agendas, briefing materials, logistics, and follow-through on deliverables.
• Manage complex domestic and international business travel, including private jet arrangements, ensuring flawless coordination and discretion at every stage.
• Handle highly confidential information and correspondence with the utmost professionalism, integrity, and sound judgment.
• Collaborate closely with firm leadership on special projects, strategic initiatives, and high-priority operational efforts.
• Proactively anticipate needs, troubleshoot challenges, and ensure the Managing Director’s day-to-day operations run seamlessly.
• Support select high-profile engagements, occasionally requiring flexibility outside standard business hours.
• Partner with other executive and administrative professionals to deliver cohesive, best-in-class support across the leadership team.

Ideal Experience

• Bachelor’s degree required with 5-8 years of administrative experience supporting a partner level or above.
• Previously worked at a financial services firm, preferably in private equity.
• Excellent communication skills and an organized, efficient work approach.
• Proven capacity to multitask and switch between multiple projects.
• Motivation to succeed, with a high standard of work.
• Willingness and enthusiasm to assist with all projects, large and small.
• Demonstrated experience handling sensitive information.
• Superior organizational skills, ability to prioritize, and strong attention to detail.
• Articulate, proactive, and able to effectively multitask.
• Proficient in Outlook, MS Word, Excel, and PowerPoint. Ideally, experience with Concur expense management and Salesforce software programs.
• Positive disposition, a high degree of judgment, initiative, and discretion.
• Willingness to take on new tasks and be self-motivated.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Location: New York, NY