GlobalMed Logistix is hiring: Executive Assistant in Atlanta

Executive Assistant

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Position Title

Executive Assistant

Location

Norcross, GA

FLSA Status

Exempt (salaried)

Mission

To be a trusted partner who drives better business results for our healthcare customers. Together we grow.

Company Overview

GlobalMed Logistix, LLC is a leading healthcare third‑party logistics company specializing in warehousing, distribution, inventory management and superior customer service. Leveraging over 45 years of experience and expertise in healthcare logistics, GMLx provides companies with the confidence and resources needed to grow their business. GMLx is driven to exceed customer expectations by continuously innovating and improving the skills and resources required to be the most dependable and customer‑focused 3PL provider in healthcare.

Position Summary

GlobalMed Logistix is seeking an experienced Executive Assistant to provide comprehensive administrative and calendar support to three executive officers. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities in a fast‑paced environment. This role serves as a key point of coordination between the executives and internal and external stakeholders, requiring strong judgment, discretion, and excellent communication skills.

Scope of Role Responsibilities

• Effectively manage and prioritize executives’ calendars, time, travel, and administrative deliverables to ensure efficient daily operations.
• Coordinate and process all expense reporting related to executive travel, meetings, and events in a timely and accurate manner.
• Manage travel planning and logistics, including flights, lodging, ground transportation, and itineraries.
• Proactively review upcoming meetings and events to ensure executives have the necessary materials, context, and preparation to be productive; distribute agendas and documents as needed.
• Assist with preparation and coordination for internal and external meetings and events, including booking meeting spaces, ordering food, handling setup, sending virtual invites, recording minutes, and preparing presentation materials.
• Provide administrative support for special projects with shifting priorities, helping track tasks, deadlines, and follow‑ups to drive projects forward to completion.
• Provide administrative and logistical support for company events, celebrations, and employee functions, including holiday parties and internal meetings.
• Provide ad hoc administrative support and manage special projects as needed, adapting quickly to shifting priorities and business needs.

Requirements

Critical Experience & Skills

• Four‑year bachelor’s degree in relevant field of study.
• 5+ years of experience in administrative support, project coordination, executive assistance, or a related field.
• A strong work ethic with an appreciation for ownership, independence, accountability, and autonomy in your role.
• Outstanding interpersonal skills and a preference for collaboration with proven success working with others; ability to work with high‑profile individuals externally, as well as collaborate internally.
• Effective communication skills, both written and verbal.
• High attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Competencies

• Accuracy/Quality – Attentive to detail and accuracy, committed to excellence, continuously seeks improvements, monitors quality levels, finds root cause of quality problems, and owns/acts on them.
• Adaptability/Flexibility – Adapts to change, open to new ideas, takes on new responsibilities, handles pressure, and adjusts to meeting changing needs.
• Dealing with Ambiguity – Effectively copes with rapid change, comfortably handles risk and uncertainty, and remains composed under pressure.
• Dependability – Meets commitments, works independently, accepts accountability, manages change, sets personal standards, remains focused under pressure, and meets attendance/punctuality requirements.
• Innovation – Finds creative solutions to problems/needs that lead to positive outcomes, translates creative ideas into tangible action items.
• Integrity/Confidentiality – Deals with others in a straightforward and honest manner, maintains confidentiality, and supports company values.
• Organization – Manages multiple, simultaneous client activities and projects, organizes resources to accomplish tasks efficiently, coordinates multiple functions to achieve a single goal, prioritizes multiple activities, and capitalizes on available resources.
• Problem Solving – Interprets data and gives recommendations, solves complex problems, executes tasks systematically, and considers all possible alternatives for a situation.
• Sense of Urgency – Makes and executes decisions swiftly and timely, pursues tasks with drive, and often goes “above and beyond” to complete the task at hand.
• Teamwork – Meets all team deadlines and responsibilities, listens to others, values opinions, helps team leader to meet goals, welcoming newcomers, and promotes a team atmosphere.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Transportation, Logistics, Supply Chain and Storage

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