Phaxis
Base pay range
$20.00/hr - $30.00/hr
We are seeking a highly organized and proactive Executive Assistant to support three senior leaders within a fast‑paced packaging manufacturing organization. This role will begin on a part‑time basis, with the opportunity to transition to full‑time as business needs evolve.
Key Responsibilities
- Provide direct administrative support to three senior leaders, including calendar management, scheduling, and coordination of meetings.
- Book appointments, site visits, and business meetings, ensuring efficient use of executives’ time.
- Prepare, edit, and format documents, presentations, and correspondence using Microsoft Word and Excel.
- Maintain organized records, files, and documentation.
- Assist with ad‑hoc and ongoing projects across operations, procurement, and administration.
- Research and identify new vendors and service providers; gather quotes, compare options, and support vendor onboarding.
- Track project timelines, deliverables, and follow‑ups to ensure deadlines are met.
- Support internal coordination between departments as needed.
- Coordinate logistics for meetings, events, and external appointments.
- Serve as a point of contact for vendors, partners, and internal stakeholders.
- Anticipate needs and proactively identify ways to improve processes and workflows.
Required Qualifications
- Prior experience as an Executive Assistant, Administrative Assistant, or similar support role.
- Strong proficiency in Microsoft Office, with particular emphasis on Word and Excel.
- Excellent organizational, time‑management, and multitasking skills.
- Strong written and verbal communication skills.
- Comfortable handling confidential and sensitive information with discretion.
- Ability to work independently and take ownership of projects.
- Experience supporting senior leadership in a manufacturing or operations‑driven environment.
- Experience with vendor research, sourcing, or coordination.
- Comfortable shifting between administrative tasks and project‑based work.
Work Schedule
- Part‑time to start, with flexibility in hours.
- Opportunity to grow into a full‑time role based on performance and business needs.
- This role will have the flexibility to be fully remote but for the first few weeks you will need to be in office.
Seniority Level
Associate
Employment Type
Contract
Job Function
Administrative
Industry
Packaging and Containers Manufacturing