Executive Assistant Job at Hired by Matrix, Inc in New York

Executive Assistant

Location: New York, NY

Employment type: Contract

Seniority level: Entry level

Job function: Administrative

At-a-Glance

Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant.

Work setting: Hybrid – on-site 4 times a week.

Responsibilities

• Support directors or other high‑level executives and general office staff.
• Coordinate calendars, schedule meetings, and manage travel plans (including AMEX travel and booking flights, hotels, and ground transportation).
• Act as backup coverage for Administrative Assistants during vacation or sick leave.
• Process expense approvals accurately using Concur and other expense tools.
• Handle confidential and sensitive information with discretion.
• Adapt to a fast‑paced environment and short turnaround on deliverables.
• Work well in a team‑oriented environment and demonstrate flexibility over duties and hours.

Qualifications

• 7+ years of experience in an administrative support role or similar.
• Prior experience supporting directors or high‑level executives.
• High level of professionalism, business etiquette, and time‑management skills.
• Proficiency with MS Office, especially Outlook.
• Excellent communication, organization, and interpersonal skills.
• Ability to multitask, prioritize, and handle urgent ad‑hoc senior‑management requests.
• Self‑starter with proven proactive behavior.
• Adaptable team player who can thrive in a collaborative setting.

Get in Touch

If you think you'd be a good match, submit your resume and contact Bharat at (862) 658‑6248 to learn more.