Executive Assistant Job at Glocap Business Professionals, Administrative, Operat

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Base pay range

$110,000.00/yr - $130,000.00/yr

POSITION: Executive Assistant

LOCATION: New York, NY (onsite Monday-Friday)

HOURS: 8AM - 5PM with flexibility

COMPENSATION: $110-130K DOE + Discretionary Bonus + Benefits

BACHELOR’S DEGREE: Preferred but not required

Our client is looking for an Executive Assistant to provide support to the team on the trading floor. This role will have direct responsibility for 2 executives. The ideal candidate will have previous experience out of financial services, be highly organized, and have strong analytical skills.

Responsibilities

• Manage calendars and ensure they are kept current with updates i.e., calls, meetings, travel, conference agendas, etc.
• Manage conference calendars i.e., adding agendas, meeting schedules, webcasts, etc.
• Add earnings calls
• Submit vacation requests and update the team calendar accordingly
• Book flights, hotels, meetings, and transportation
• Greet guests and seat internal meetings
• Ensure adequate equipment is available if a meeting requires AV or any other technology
• Schedule/dial into conference calls and earnings calls
• Answer phones for the team, alert team to calls, take messages, etc.
• Prepare team expense reports
• Keep team contacts, contact sheet, and the procedure manual up to date
• Cover for EA and other AA when out of the office or off the desk
• Assist with ad‑hoc projects as needed

Requirements

• 3‑5 years of relevant work experience, preferably out of finance on a trading floor
• Good organizational skills/detail oriented
• Strong analytical, organizational, interpersonal, verbal, and written communication skills
• Must possess ability to meet strict deadlines and manage time efficiently
• Must be flexible in order to adapt to an often stressful and changing work environment

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative and Project Management

Industries

Financial Services and Investment Management

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