Executive Assistant Job at Pzena Investment Management in New York

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Pzena Investment Management, LLC is a registered investment adviser and broker‑dealer managing approximately $80 billion in global equity assets. We provide equity investment management services for institutional investors, leading corporate, public and individual clients worldwide through separate accounts, sub‑advised mutual funds and other commingled vehicles since 1995.

Our team of over 165 employees is mostly based in our headquarters in Manhattan, with additional offices in London, Dublin and Melbourne. We are a growing company, expanding our team, locations and assets under management. We seek partners, not just employees, at every level and look for an exceptional new team member to grow with us. At Pzena, we invest in your career and have a strong track record of internal mobility.

• Manage expenses, compile, and submit expense reports in a timely manner
• Cover telephones to respond to internal and external inquiries, properly route calls, and take detailed messages for executives
• Manage scheduling and calendaring; proactively calendar communications
• Coordinate complex travel arrangements and itineraries for business and personal trips (e.g., air travel, accommodations, meals, and transportation)

• Organize one to two investment meetings per month (e.g., meals, communication, attendees, and other logistics as needed)
• Manage and maintain facilities needs
• Coordinate the administration of investment documents for opening, closing, or changing investments
• Coordinate financial, legal, tax or other documents and filings
• Administrative duties, including but not limited to sorting incoming mail, outbound mailing, fax, and managing/ routing incoming calls and emails

Personal Assistant (~50%)

• Manage calendars for personal commitments, coordinate with family on meetings, engagements, personal appointments, and philanthropic activities
• Work closely and often with family members to stay abreast of upcoming commitments, responsibilities, and priorities
• Proactively organize various estate logistics with property staff; coordinate payment of property staff
• Manage private plane servicing and maintenance, payments, and trip requests
• Manage personal bank accounts, account transfers, tax documentation and mailings for quarterly filings, and communicate heavily with accountant
• Assist in the administrative operations (scheduling, bank transfers, guest management, etc.) of any collective business ventures of Executive Committee members
• Plan special events, manage projects, and make miscellaneous purchases as needed
• Manage insurance and claim submissions for two executives and their families
• Maintain business and personal contacts

Duties, responsibilities and activities may change at any time.

Note: We are currently working in a hybrid environment with 4 days in the office and 1 day remote.

Qualifications

• Bachelor’s degree preferred or relevant work experience
• 2–6 years of experience as an Executive Assistant, Business Manager, Program Manager, or related function
• Experience supporting a C‑level suite in the financial services and/or investment management industry preferred
• Must have very strong attention to detail and exemplary follow‑up skills
• Executive presence and strong interpersonal skills
• Experience working with Microsoft Excel
• Prior budgeting experience preferred

At this time, Pzena Investment Management will not sponsor an applicant for employment authorization for this position.

Working at Pzena

We are committed to the success and wellbeing of our employees. We offer benefits to support the health and wellness of our employees and their families, such as additional health cover, life assurance, income protection, pension, and firm contributions to causes important to our employees through firm charitable giving and charitable matching programs. Additionally, the firm supports the professional growth of our team by offering a mentorship program, lunch & learn sessions, and sponsoring workgroups and committees to recommend business improvements. We are proud of our culture and enjoy coming together as a firm; you can look forward to team building activities in local offices and as a global firm, including social events, holiday events, monthly birthday parties, pizza Thursdays, healthy snacks, and more.

Pzena Investment Management is an affirmative action – equal opportunity employer. We value all forms of diversity and are committed to fostering an equitable and inclusive environment for all. We believe that multiple points of view from different backgrounds and experiences contribute positively to our culture and work. We welcome and encourage candidates of all backgrounds and experiences to join our team.

For a reasonable accommodation request, please contact careers@pzena.com.