Executive Assistant Job at Career Group in New York

Executive Assistant to C-suite Executive

A prestigious investment firm is seeking a junior Executive Assistant to support a C-suite Executive in a dynamic role. The position offers room to grow and take on additional responsibilities, making it an excellent opportunity for a motivated individual looking to build a long‑term career.

Base pay range

$90,000.00 – $110,000.00 per year

Additional compensation

Annual bonus and discretionary bonus; competitive benefits including 401(k), free lunch, gym, and top insurance.

Pay Details

Compensation commensurate with experience: $100,000–$110,000 base pay + discretionary bonus and competitive benefits including 401(k) plan, free lunch, gym, and top insurance.

Location: Onsite, Midtown, NYC

Hours: 8:30 am – 5:30 pm Monday–Thursday, 8:30 am – 5:00 pm Friday with flexibility as needed.

Qualifications

• 2+ years of administrative/executive assistant experience in a professional office setting
• Strong organizational, time‑management, and communication skills
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency in Microsoft Office
• Positive attitude—no job too small—and willingness to provide personal‑assistant support as needed

Responsibilities

• Answer phone calls with proper screening, forwarding, and message taking.
• Schedule meetings and appointments and manage the daily Outlook calendar.
• Prepare and book travel, and create detailed itineraries.
• Coordinate with necessary parties and gather requested materials.
• Track deadlines and conferences, including earnings calls using Bloomberg/FactSet.
• Maintain and update contact lists.
• Produce and distribute correspondence on behalf of the executive.
• Prepare reports and maintain a filing system.
• Back up other assistants as needed within the firm.

Please submit your resume to apply!