Career Group is hiring: Executive Personal Assistant in Los Angeles

Job Description: Executive Assistant/Personal Assistant

Compensation: $150,000 - $200,000

Locations: Los Angeles / New York City (primary), frequent on-site in East Hampton May–September, frequent travel.

As a strategic, operational, and administrative extension of the Principal, the Executive Assistant will support all facets of his professional and personal life. This role blends hands‑on communication across multiple properties, businesses and foundations, high‑level executive support, and operational responsibilities. The ideal candidate is a trusted right hand, capable of advancing strategic priorities, managing complex schedules, coordinating detailed private travel, and ensuring seamless execution of the Principal’s commitments. The role requires uncompromising flexibility for travel, a varied schedule (including weekend and evening work), and a commitment to 6‑Star service.

Key Responsibilities

Executive Support

• Manage complex calendars, logistics, errands, and reservations
• Support family, gifting, philanthropic commitments, and special events
• Partner with family office staff on scheduling and operations
• Maintain organized systems, devices, work areas, and daily readiness
• Travel frequently and oversee the movement of luggage across properties

Business & Organizational Support

• Liaise across businesses, nonprofits, and leadership teams
• Track priorities, deadlines, and high‑impact projects
• Prepare agendas, notes, follow‑ups, briefings, and correspondence
• Manage confidential information with discretion
• Support strategic initiatives and vendor/partner relationships

Operations

• Assist in creating and maintaining operating manuals and procedures
• Help manage property budgets, vendors, and maintenance schedules
• Oversee organizational projects and inventories across all properties
• Maintain media accounts and OneDrive systems