Senior Executive Assistant Job at Career Group in Los Angeles

Get AI-powered advice on this job and more exclusive features.

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $120,000.00/yr

Senior Executive Assistant (Financial Services)

Location: West Hollywood, CA — Fully Onsite

A prominent financial services firm in West Hollywood is seeking an exceptional Senior Executive Assistant to provide high-level support to multiple executives within its transaction team. This is a fast-paced, detail-driven role that requires mastery in complex travel coordination, long-term calendar planning, and professional communication.

Key Responsibilities

Extensive Travel Coordination

• Oversee continuous, high-volume domestic and international travel for four executives.
• Book all flights, hotels, and ground transportation, handling frequent changes with accuracy and composure.
• Present well-researched travel options for each trip, considering timing, logistics, proximity to meetings, and overall purpose.
• Apply sound judgment to ensure all arrangements align with executive needs and trip requirements.
• Track preferences, recurring destinations, and travel patterns to proactively plan ahead.

Advanced Calendar Management

• Manage highly complex, long-term calendars.
• Coordinate meetings across multiple time zones while adapting to shifting travel schedules.
• Identify and resolve conflicts early, ensuring realistic transitions between commitments.
• Provide executives with the appropriate context and preparation for all upcoming meetings and travel.

Qualifications

• 7-10 years of experience supporting senior-level executives; financial services experience required.
• Expert-level proficiency in managing complex international travel for multiple executives.
• Highly skilled in long-term, multi-executive calendar management.
• Strong judgment and decision-making abilities related to travel and scheduling.
• Professional, poised, and mature communication style with excellent interpersonal skills.
• Concur Experience Required.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Referrals increase your chances of interviewing at Career Group by 2x