The Swann School of Protocol is hiring: Executive Assistant Operations in Carlsb

Executive Operations Assistant

We are seeking a highly organized, detail-oriented Executive Operations Assistant to support the daily operations, communications, and content workflow for a Lifestyle & Etiquette expert and author. This is a part-time hybrid role ideal for someone who enjoys administrative work, systems, communication, and helping a fast‑moving business run smoothly.

KEY RESPONSIBILITIES

• Track weekly priorities and maintain simple systems for tasks and deadlines
• Organize digital files, Google Photos, screenshots, and assets into weekly content folders
• Draft and send follow‑up emails to event contacts, clients, and potential speaking leads
• Assist with scheduling, calendar organization, and meeting preparation
• Provide general administrative support, including light research, document organization, and project coordination
• Attend weekly Monday meeting (remote) to set priorities for the week
• Work in‑office Tuesday and Thursday on follow‑ups, organization, and project tasks

SCHEDULE

• Monday: Remote
• Tuesday: In office
• Thursday: 12 hours per week total

IDEAL QUALIFICATIONS

• Strong organizational and communication skills
• Experience with Google Workspace
• Experience with CRM (Examples: Asana, Slack, ClickUp, Monday.com)
• Experience with marketing tools (Examples: Constant Contact, Mailchimp, ActiveCampaign, HubSpot)
• Experience with team project or task tools (Examples: Asana, Slack, ClickUp, Monday.com)
• Proactive, reliable, and detail‑focused
• Experience supporting executives, operations, admin, or digital organization is a plus
• Ability to work with discretion and maintain confidentiality

Seniority level

Entry level

Employment type

Part‑time

Job function

Administrative

Industries

Professional Training and Coaching