Senior Executive Assistant Job at Top Hires International in Los Angeles

Top Hires International provided pay range

This range is provided by Top Hires International. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$125,000.00/yr - $145,000.00/yr

Position Overview

This role needs a very organized and proactive Senior Executive Assistant who can support the CEO, manage daily tasks, and keep everything running smoothly with little supervision.

You will help the CEO by managing schedules, handling email communication, coordinating tasks, and ensuring follow-through across the organization. This role is ideal for someone who thrives in a small, fast-paced environment, can juggle multiple priorities, and takes initiative without needing constant direction.

Key Responsibilities

• Provide direct support to the CEO.
• Manage the CEO’s calendar, appointments, and daily schedule.
• Oversee the CEO’s inbox by handling or coordinating responses, clearing unnecessary emails, directing messages to the right people with follow-up, organizing priorities, and preparing drafts for review.
• Maintain your own task list, the CEO’s assigned tasks, and a master to-do list with regular updates.
• Assist 1–2 other managers when needed.
• Handle occasional personal errands.
• Support planning and coordination of company events.
• Track delegated tasks using task management tools – set deadlines, send reminders, and ensure timely, high-quality completion.
• Take initiative on complex tasks, make sound decisions, and use good judgment.
• Prepare reports as needed.
• Stay open to learning, taking on new responsibilities, and supporting projects across different departments.

Required Qualifications

• At least 7 years in administrative or executive support.
• Experience working in a small company environment.
• Excellent organization, time‑management, and attention to detail.
• Strong writing and communication skills.
• Comfortable managing complex tasks, projects, and making decisions independently.
• Proficient in Microsoft Outlook, Word, and Excel.
• Fast learner, proactive, and able to work with minimal supervision.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Management and Project Management

Industries

Investment Management, Real Estate, and Food and Beverage Manufacturing

Benefits

• Medical insurance
• Vision insurance
• 401(k)