Captiv Creative is hiring: Production Coordinator in Houston

Monday–Friday | 10:00 AM – 4:00 PM | On-site + on-location for shoot days

(Part-Time, Contractor, On-Site)

Captiv Creative — Houston, TX

About Captiv Creative

Captiv Creative is a full-service video production and creative agency based in Houston, TX. We specialize in cinematic storytelling for brands blending film-level production with strategy, authenticity, and visual excellence.

We work with global names and local innovators alike, producing everything from high-end brand films to docu-style social campaigns. Our team thrives at the intersection of creativity and precision and we’re looking for someone who brings that same energy.

Position Overview

We’re looking for a Production Coordinator who can keep the creative engine running smoothly, a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced, collaborative environment.

You’ll work directly with Assistant Director & Creative Producer, Jada Scott, serving as her right hand in managing production logistics, scheduling, communication, and day-to-day coordination. From planning pre‑production timelines to keeping shoots on track, your role ensures that every moving part lands exactly where it should.

This role requires a mix of administrative strength, production knowledge, and creative intuition. You’ll be in-office during the week and on set during shoot days, supporting the team across all stages of production.

Responsibilities

Pre‑Production

• Support the AD/Creative Producer in preparing call sheets, shot lists, and production schedules.
• Coordinate communication with crew, talent, and clients before each shoot.
• Organize creative briefs, production documents, and timelines within Captiv’s workflow systems (Google Drive + Notion).
• Assist with vendor communication, rate confirmations, and production resource coordination.
• Help source props, wardrobe, and location materials as needed.

Production

• Attend all shoot days to assist with on-site coordination and logistics.
• Manage crew and talent check-ins, time tracking, and production flow.
• Oversee craft services, set organization, and gear checklists.
• Track progress against the schedule and communicate real-time updates to Jada.
• Capture light BTS footage or content for social (bonus, not required).

Post‑Production & Administration

• Coordinate deliverables between editors, colorists, and producers.
• Maintain consistent file naming conventions and asset tracking.
• Assist with internal and client review processes, ensuring feedback rounds are logged and clear.
• Keep weekly project updates organized and documented for reporting.
• Support invoice tracking, receipts, and expense organization following each shoot.

Requirements

• 1–3 years of production coordination or similar experience in a film, commercial, or agency setting.
• Proficient in Google Workspace (Docs, Sheets, Drive) and Notion.
• Strong verbal and written communication skills — clarity and follow-up are your superpowers.
• Ability to handle multiple projects simultaneously while staying organized.
• Comfortable being on set and collaborating with creative professionals.
• Calm under pressure, reliable, and solutions-oriented.
• Must have reliable transportation and flexibility for early call times or occasional extended shoot days.

You’d Be a Great Fit If You

• Thrive in creative chaos but secretly live for structure.
• Have a producer’s brain and an artist’s patience.
• Can anticipate needs before they’re spoken.
• Are comfortable wearing multiple hats, assistant, coordinator, organizer, hype-person.
• Communicate clearly, follow through completely, and move with grace under pressure.

This isn’t a background role, it’s a pivotal position in our storytelling process. You’ll be deeply involved in the creative and logistical heartbeat of each project, working closely with Jada to bring powerful ideas to life.

Details

• Schedule: Monday–Friday, 10:00 AM–4:00 PM (in-office) *Hours subject to change based on production schedules
• On-Set: Must be available for all shoot days (hours vary by production)
• Compensation: Competitive hourly rate based on experience
• Location: Houston, TX (in-office and on-location as needed)