YMCA of Greater New York
Business Office HR Coordinator (Bedford-Stuyvesant YMCA)
YMCA of Greater New York, New York, New York, us, 10261
Business Office HR Coordinator (Bedford-Stuyvesant YMCA)
The Bedford‑Stuyvesant YMCA is seeking a Business Office HR Coordinator who will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch and its off‑sites.
Full-Time / Regular, $18.04 – $25.26 Hourly
Key Responsibilities Human Resources Responsibilities
Process employment and volunteer documents in a timely manner, including entry of employee and volunteer screenings into the applicable system.
Assist with Youth & Family screening and agency processing.
Conduct new hire orientations/paperwork reviews with new or rehired staff (e.g., Benefit PowerPoint, paperwork).
Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
Enter data into CONNECT: HR is completed timely and accurately.
Maintain and accurately file all employee and volunteer records.
Assist the supervisor to ensure appropriate staff/agencies are notified within required timeframes for leave requests, medical plan changes, benefit information, vacation/sick hours, employment verification, unemployment claims, Workers Comp claims, etc.
Track training completions for all branch staff to ensure compliance with required courses (Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time‑Clock Use, etc.).
Financial Responsibilities
Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting; resolve and track chargebacks.
Process accounts payable vouchers and invoices, reconcile with the Accounts Payable system, update AP & PO tracking reports, run open PO and Income‑On‑Hold (IOH) reports to notify branch staff.
Handle petty cash flow, audit receipts, and prepare Accounts Payable reimbursement vouchers.
Collect purchasing card documents and submit them to the Association Office (AO).
Distribute financial reports to all branch department heads.
Maintain and update the branch's business office records (vendor files and archives) per File Retention guidelines.
Assist in government contract record‑keeping and reporting to the agency promptly.
Other Responsibilities
Act as a backup for the branch's Administrative Assistants (e.g., assisting department heads, distributing mail).
Assist the branch with maintaining office equipment and computers, ordering supplies, and managing inventory; help to create and submit HelpDesk tickets.
Order and manage inventory of office supplies.
Desired Skills & Experience
Bachelor’s Degree or equivalent work experience required.
One to two years of experience in Bookkeeping and/or administrative assistance; knowledge of Human Resources preferred.
Strong computer skills; knowledge of HRIS is a plus.
Detail‑oriented and able to manage multiple projects simultaneously.
Must be able to handle a high volume of work.
Excellent customer service and communication skills.
Benefits The YMCA of Greater New York offers a variety of benefits including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility depends on employment status, tenure, and/or hours scheduled.
How to Apply If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, submit your application through the Internal Career Site in Cornerstone.
Job ID:
req2890
Employment Type:
Full-Time / Regular
Location:
Bedford‑Stuyvesant YMCA, Brooklyn, NY
EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE
– Auxiliary aids and services are available upon request to individuals with disabilities.
#J-18808-Ljbffr
Full-Time / Regular, $18.04 – $25.26 Hourly
Key Responsibilities Human Resources Responsibilities
Process employment and volunteer documents in a timely manner, including entry of employee and volunteer screenings into the applicable system.
Assist with Youth & Family screening and agency processing.
Conduct new hire orientations/paperwork reviews with new or rehired staff (e.g., Benefit PowerPoint, paperwork).
Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
Enter data into CONNECT: HR is completed timely and accurately.
Maintain and accurately file all employee and volunteer records.
Assist the supervisor to ensure appropriate staff/agencies are notified within required timeframes for leave requests, medical plan changes, benefit information, vacation/sick hours, employment verification, unemployment claims, Workers Comp claims, etc.
Track training completions for all branch staff to ensure compliance with required courses (Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time‑Clock Use, etc.).
Financial Responsibilities
Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting; resolve and track chargebacks.
Process accounts payable vouchers and invoices, reconcile with the Accounts Payable system, update AP & PO tracking reports, run open PO and Income‑On‑Hold (IOH) reports to notify branch staff.
Handle petty cash flow, audit receipts, and prepare Accounts Payable reimbursement vouchers.
Collect purchasing card documents and submit them to the Association Office (AO).
Distribute financial reports to all branch department heads.
Maintain and update the branch's business office records (vendor files and archives) per File Retention guidelines.
Assist in government contract record‑keeping and reporting to the agency promptly.
Other Responsibilities
Act as a backup for the branch's Administrative Assistants (e.g., assisting department heads, distributing mail).
Assist the branch with maintaining office equipment and computers, ordering supplies, and managing inventory; help to create and submit HelpDesk tickets.
Order and manage inventory of office supplies.
Desired Skills & Experience
Bachelor’s Degree or equivalent work experience required.
One to two years of experience in Bookkeeping and/or administrative assistance; knowledge of Human Resources preferred.
Strong computer skills; knowledge of HRIS is a plus.
Detail‑oriented and able to manage multiple projects simultaneously.
Must be able to handle a high volume of work.
Excellent customer service and communication skills.
Benefits The YMCA of Greater New York offers a variety of benefits including retirement benefits, medical, paid time off, free YMCA membership, and more. Benefit eligibility depends on employment status, tenure, and/or hours scheduled.
How to Apply If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, submit your application through the Internal Career Site in Cornerstone.
Job ID:
req2890
Employment Type:
Full-Time / Regular
Location:
Bedford‑Stuyvesant YMCA, Brooklyn, NY
EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE
– Auxiliary aids and services are available upon request to individuals with disabilities.
#J-18808-Ljbffr