Catholic Charities Serving Central Washington
Human Resources Assistant - temporary
Catholic Charities Serving Central Washington, Yakima, Washington, United States, 98903
Position Summary
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department. This temporary position is expected to last from February 1st through June 15th, 2026.
Responsibilities General HR
Establish, maintain, and close digital employee personnel files in compliance with applicable organization, audit, and legal requirements.
Verify, complete, and maintain I‑9 documentation according to Federal guidelines.
Compile documents during pre‑employment, after new hire onboarding, and continuously during employment.
Track required staff certifications, registrations, licenses etc. in collaboration with the Credentialing Specialist and verify credentials are current on an annual basis or more often as needed.
Process monthly background checks for behavioral health staff and for Early Learning and other identified staff as required.
Assist employees with general HRIS needs (resetting passwords, system training).
Complete leave/absence census reports twice monthly.
Participate in audits of personnel files, benefits, or other HR programs/procedures and review any corrective action or recommended process improvements with HR Leadership.
Report all employee relations issues, such as complaints, harassment allegations, and civil rights complaints, to HR Leadership.
Direct HR policy/process/procedure, employment law, or other high‑level HR questions to HR Leadership.
Recruitment
Enter approved job descriptions in the HRIS and shared drive; send updated job descriptions to impacted staff for signatures as appropriate.
Conduct phone screenings with qualified applicants as requested.
Schedule job interviews, coordinate calendars and schedules, and approve interview questions.
Initiate the reference checking process, review the feedback reports, and provide the report to the assigned Talent Acquisition Specialist and/or hiring manager.
Establish and maintain digital applicant files and applicable applicant documents.
Create and distribute new hire emails and new hire packets.
Attend job fairs and other external recruiting events as requested.
Onboarding
Create new employee records in the HRIS.
Assist with new employee onboarding (train employees in the HRIS, employee badges, etc.).
Track job descriptions and onboarding checklists for new hires and assure required items have been completed and signatures obtained.
Enter new hire information into various benefit portals.
HR Department Support
Monitor ticketing system and assign tickets to appropriate HR staff members.
Process incoming mail.
Monitor the HR Department email box and forward emails to HR staff members as needed.
Create and distribute documents.
Schedule HR team meetings, prepare agenda, and maintain notes for each meeting.
Order requested supplies.
Participate in administrative staff meetings and attend other meetings and seminars as requested/required.
Provide clerical and administrative support for HR Leadership, including:
Draft letters, emails, and other documents.
Track changes to policies, procedures, and the Employee Handbook and submit for review and approval.
Coordinate and schedule meetings, training sessions, and other requested events.
Other Duties
Act as the primary HR contact for emergency alerts (RAVE alerts).
Schedule events and participate in special projects as assigned.
Perform other duties as required and assigned.
Qualifications Physical Requirements This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring medium physical exertion, talking and hearing, and adequate vision on a continuous basis to perform the essential work.
Education
High School Diploma or GED required.
Associate degree in Human Resources or related field preferred.
Experience
Two years of experience in human resources, customer service, general office, or clerical experience, or related field required.
Experience working in a non‑profit organization highly preferred.
Special Skills
Bilingual (English/Spanish) preferred.
Excellent clear and concise verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations and documents with tact, professionalism, and diplomacy.
Excellent organizational skills and high attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn human resource information system (HRIS), payroll management, and/or similar computer applications.
Mission‑focused with sensitivity to organizational needs.
Strong time‑management skills.
Ability to work at a fast pace while maintaining accuracy.
Perceptive and capable of relating to individuals at all levels within the organization.
Knowledge of employment law and other government compliance regulations preferred.
Licenses, Registration, and Certification
Valid Washington State driver’s license and required minimum liability insurance for WA State.
Must be deemed insurable as determined by Catholic Charities liability insurance provider.
Employment Is Conditional Upon
Being cleared by criminal background check and fingerprinting when required.
Work Schedule Monday‑Friday, 8:00 am – 5:00 pm
Wage Range $23.00 – $28.50 per hour, depending on experience
Benefits
13 paid holidays, 12 days of vacation, 12 days of sick leave per year
Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
Basic Life Insurance paid 100% by Catholic Charities
Flexible Spending Account eligibility following 6 months of employment
Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
Additional voluntary insurances including supplemental life, accidental death & dismembrment (AD&D), critical illness, long‑term disability, accident, and ID theft
Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
Annual longevity awards begin at 5 years of employment
It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.
#J-18808-Ljbffr
Responsibilities General HR
Establish, maintain, and close digital employee personnel files in compliance with applicable organization, audit, and legal requirements.
Verify, complete, and maintain I‑9 documentation according to Federal guidelines.
Compile documents during pre‑employment, after new hire onboarding, and continuously during employment.
Track required staff certifications, registrations, licenses etc. in collaboration with the Credentialing Specialist and verify credentials are current on an annual basis or more often as needed.
Process monthly background checks for behavioral health staff and for Early Learning and other identified staff as required.
Assist employees with general HRIS needs (resetting passwords, system training).
Complete leave/absence census reports twice monthly.
Participate in audits of personnel files, benefits, or other HR programs/procedures and review any corrective action or recommended process improvements with HR Leadership.
Report all employee relations issues, such as complaints, harassment allegations, and civil rights complaints, to HR Leadership.
Direct HR policy/process/procedure, employment law, or other high‑level HR questions to HR Leadership.
Recruitment
Enter approved job descriptions in the HRIS and shared drive; send updated job descriptions to impacted staff for signatures as appropriate.
Conduct phone screenings with qualified applicants as requested.
Schedule job interviews, coordinate calendars and schedules, and approve interview questions.
Initiate the reference checking process, review the feedback reports, and provide the report to the assigned Talent Acquisition Specialist and/or hiring manager.
Establish and maintain digital applicant files and applicable applicant documents.
Create and distribute new hire emails and new hire packets.
Attend job fairs and other external recruiting events as requested.
Onboarding
Create new employee records in the HRIS.
Assist with new employee onboarding (train employees in the HRIS, employee badges, etc.).
Track job descriptions and onboarding checklists for new hires and assure required items have been completed and signatures obtained.
Enter new hire information into various benefit portals.
HR Department Support
Monitor ticketing system and assign tickets to appropriate HR staff members.
Process incoming mail.
Monitor the HR Department email box and forward emails to HR staff members as needed.
Create and distribute documents.
Schedule HR team meetings, prepare agenda, and maintain notes for each meeting.
Order requested supplies.
Participate in administrative staff meetings and attend other meetings and seminars as requested/required.
Provide clerical and administrative support for HR Leadership, including:
Draft letters, emails, and other documents.
Track changes to policies, procedures, and the Employee Handbook and submit for review and approval.
Coordinate and schedule meetings, training sessions, and other requested events.
Other Duties
Act as the primary HR contact for emergency alerts (RAVE alerts).
Schedule events and participate in special projects as assigned.
Perform other duties as required and assigned.
Qualifications Physical Requirements This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring medium physical exertion, talking and hearing, and adequate vision on a continuous basis to perform the essential work.
Education
High School Diploma or GED required.
Associate degree in Human Resources or related field preferred.
Experience
Two years of experience in human resources, customer service, general office, or clerical experience, or related field required.
Experience working in a non‑profit organization highly preferred.
Special Skills
Bilingual (English/Spanish) preferred.
Excellent clear and concise verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations and documents with tact, professionalism, and diplomacy.
Excellent organizational skills and high attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn human resource information system (HRIS), payroll management, and/or similar computer applications.
Mission‑focused with sensitivity to organizational needs.
Strong time‑management skills.
Ability to work at a fast pace while maintaining accuracy.
Perceptive and capable of relating to individuals at all levels within the organization.
Knowledge of employment law and other government compliance regulations preferred.
Licenses, Registration, and Certification
Valid Washington State driver’s license and required minimum liability insurance for WA State.
Must be deemed insurable as determined by Catholic Charities liability insurance provider.
Employment Is Conditional Upon
Being cleared by criminal background check and fingerprinting when required.
Work Schedule Monday‑Friday, 8:00 am – 5:00 pm
Wage Range $23.00 – $28.50 per hour, depending on experience
Benefits
13 paid holidays, 12 days of vacation, 12 days of sick leave per year
Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
Basic Life Insurance paid 100% by Catholic Charities
Flexible Spending Account eligibility following 6 months of employment
Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
Additional voluntary insurances including supplemental life, accidental death & dismembrment (AD&D), critical illness, long‑term disability, accident, and ID theft
Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
Annual longevity awards begin at 5 years of employment
It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.
#J-18808-Ljbffr