Robert Half is hiring: Administrative Assistant in Santa Barbara

We are looking for a skilled Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This position requires a detail-oriented individual who excels at managing daily office operations, handling communications, and performing clerical tasks efficiently. If you thrive in a busy environment and have strong organizational skills, we encourage you to apply.

Responsibilities:
• Manage daily office operations by coordinating schedules, maintaining records, and ensuring smooth workflow.
• Answer and direct incoming calls professionally, providing excellent customer service.
• Perform accurate data entry tasks to maintain and update records.
• Handle receptionist duties, including greeting visitors and managing inquiries.
• Process high-volume invoicing with attention to detail and accuracy.
• Assist with administrative tasks such as preparing reports, organizing documents, and scheduling meetings.
• Collaborate with team members to ensure timely completion of projects and tasks.
• Support office needs by ordering supplies and maintaining inventory.
• Uphold confidentiality and adhere to company policies in all administrative processes.

• Minimum of 1 year of experience in an administrative or office support role.

• Proficiency in handling inbound calls and providing excellent customer service.

• Strong data entry skills with a focus on accuracy and efficiency.

• Familiarity with receptionist duties, including managing visitor interactions.

• Ability to process high-volume invoicing while maintaining precision.

• Excellent organizational and time management skills.

• Strong verbal and written communication abilities.

• Proficient in using office software and tools, such as Microsoft Office Suite and Housecall Pro.