Job Description
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success.
Responsibilities:
• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.
• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.
• Verify payment documents for completeness and accuracy, including calculations and required signatures.
• Resolve disputes with providers and vendors regarding invoice discrepancies.
• Update and maintain files for families, children, and providers in both paper and digital formats.
• Track and process scholarship payments, ensuring timely disbursement to providers.
• Collaborate with the team to streamline payment processes and maintain efficiency.
• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.
• Create and manage spreadsheets and reports to support financial operations.
• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
• Exceptional organizational skills with keen attention to detail and accuracy.• Proficiency in handling numerical data and performing calculations with precision.
• Ability to work independently and collaboratively within a team environment.
• Experience using online database tools for client management and service.
• Strong verbal and written communication skills for client-facing interactions.
• Proven ability to manage multiple projects and prioritize effectively.
• Self-motivated with critical thinking and problem-solving capabilities.
• Commitment to delivering high-quality results and maintaining accountability.