Robert Half is hiring: Administrative Assistant/Sales Coordinator in Albany

We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world’s leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment.

Responsibilities:

• Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.

• Maintain client information, leads, and account details in internal systems with precision.

• Assist sales managers in preparing proposals, contracts, and essential sales documentation.

• Facilitate client communications, including follow-ups and confirmations, as directed.

• Coordinate event-related sales activities, such as site visits and client meetings.

• Manage calendars, schedule meetings, and organize appointments for Sales team members.

• Arrange travel plans and itineraries for team members when required.

• Perform accurate data entry, reporting, and document management to support sales operations.

• Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.

• Collaborate with internal departments to support group bookings, events, and special programs.

• Minimum of 2 years’ experience in an administrative assistant, sales coordinator or similar support role.

• Prior experience in hospitality, hotels, events, or customer-facing environments is strongly preferred.

• Demonstrated ability to stay organized and manage multiple priorities effectively.

• Exceptional written and verbal communication skills.

• Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.

• High attention to detail and accuracy in data entry and documentation.

• Strong attention to detail and a commitment to providing excellent service.

• Familiarity with event planning and coordination is a plus.