Insight Global
We are seeking a reliable and efficient Receptionist to manage our front desk, provide administrative support, and deliver exceptional customer service. This role involves greeting visitors, answering phone calls, managing inventory, and assisting with event coordination.
Key Responsibilities
- Front Desk Management: Greet visitors, answer phone calls, and respond to emails promptly and professionally.
- Reception Area Maintenance: Keep the reception area clean and organized; stock coffee and beverage supplies.
- Event Support: Assist with event coordination, including setup, logistics, and other tasks as needed.
- Inventory Management: Order supplies, monitor stock levels, and report discrepancies.
- Administrative Support: Perform data entry, filing, and other administrative tasks.
- Office Upkeep: Ensure all office areas, including kitchen and break rooms, are clean and tidy.
- Transportation Arrangements: Schedule Uber or Lyft rides as needed.
- Coffee Machine Maintenance: Restock supplies, empty baskets, and reset coffee counts.
- Waste & Recycling: Manage disposal and recycling in compliance with company policies.
- Maintenance Reporting: Log repair issues in the system and follow up to ensure timely resolution.
- Quality Control: Conduct checks to maintain office standards and gather feedback for improvements.
- Vendor Coordination: Communicate with vendors for cleaning services, Bevi unit maintenance, and coffee machine repairs.
REQUIRED SKILLS AND EXPERIENCE
• High school diploma or equivalent required • 1-2 years of experience in a receptionist or administrative role • Excellent communication and customer service skills • Ability to work independently and as part of a team • Strong organizational and time management skills • Proficient in Microsoft Office and other software applications