Executive Assistant Job at US Tech Solutions in New York

This range is provided by US Tech Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $37.00/hr

Direct message the job poster from US Tech Solutions

Lead Recruiter for Banking & Financial Services

Job Description:

This role will be on-site 4x a week.

The North America Institutional Sales and Consultant Relations teams are responsible for selling all of client's investment strategies to North American investment consultants and institutional clients (such as public and private pension funds, corporates, endowments/foundations and insurance companies). We are looking for a candidate to support 3-5 Senior Sales Representatives to help administratively support the sales efforts.

Candidates should possess 7+ years of experience in an administrative support or a similar role. Prior experience supporting directors or other high-level executives is required. The candidate will support executives and administrative staff in general office duties and will defer all significant decision making to management. Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required. The candidate must be able to learn quickly and to engage in a number of detailed tasks at once. The candidate must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them. Prior experience at finance companies, as well as factors such as a specific college degree or multilingual fluency, may be preferred.

Skillset and Experience:

• Ability to multitask/wear multiple hats and embrace all levels of work that range from urgent ad-hoc senior management requests to executive assistant coverage
• Manage complex travel plans and calendar management – AMEX Travel knowledge preferred
• Booking of flights, hotels and ground transportation
• Coordination of calendars and setting up of meetings will be required
• Succeed in a fast paced environment and short turnaround on deliverables
• Provide backup coverage to current Administrative Assistants during vacation/sick days
• Process Events and Conferences (EnC) approvals accurately
• Strong knowledge and experience of Concur for expense management

Qualifications:

• Proficient with MS Office, specifically with MS Outlook
• Excellent communication, organization and interpersonal skills
• High degree of professionalism, organizational and time management skills
• Ability to work well in a team-oriented environment
• Adaptable team player
• Great ability for task prioritization
• Self-starter with proven ability to act proactively

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Banking, Investment Banking, and Financial Services