Executive Assistant Job at US Tech Solutions in New York

Executive Assistant – 5+ yrs C‑suite Support Experience Required

US Tech Solutions is offering this role. The pay range is $30.00/hr – $30.00/hr. The interview process includes 2–3 rounds of Zoom interviews. Heavy calendar management and booking travel are required for this role.

Background on the Position

This role will reside within Firm Risk Management’s Chief Operating Office (COO). The Executive Assistant will support Risk COO executives in general office duties, calendar management, and office workflow. Additionally, the candidate will provide administrative and team support to the overall department.

Primary Responsibilities

• Maintain executives’ calendar, schedule all meetings and conference calls, field e‑mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues
• Coordinate all related conference rooms including any catering and audio/video conference set up
• Make domestic and international travel arrangements, including logistics as needed
• Prepare, submit, and monitor expense reports and vendor payments for team members
• Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing and distributing incoming mail, and maintaining a fully functioning work area for the team

Qualifications

• Minimum of 5 years experience in an Executive Administrative Assistant role
• High level of professionalism and business etiquette
• Tact and good judgment in confidential situations and experience interacting with senior management
• The ability to effectively communicate with a wide range of stakeholders, both written and verbally
• Strong working knowledge of Microsoft Word and Outlook
• Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
• An interest in working in a fast‑paced environment
• Able to take independent initiative within areas of responsibility

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Administrative

Industry

Banking and Financial Services