Texas Department of Transportation
Special Projects Coordinator - Statewide
Texas Department of Transportation, Austin, Texas, us, 78716
Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product.
Essential Duties:
Represents the Department and participates on interagency groups, technical committees or special task force groups.
Assists in identifying the need for new programs.
Determines trends and prepares administrative reports, studies and specialized research projects.
Develops and implements effective techniques for evaluating agency programs.
Evaluates, develops and interprets policies/procedures.
Oversees planning, preparation and coordination of special meetings, workshops and conferences.
Oversees strategic long- and short-range planning or modeling activities.
Researches and develops programs, projects, activities or procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
Prepares sensitive and high-level correspondence and administrative or technical reports.
Provides training or technical support and assistance in program or project areas.
Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
Performs other job responsibilities as assigned.
Minimum Qualifications: Education:
Bachelor’s Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis.
Substitutions for Minimum Qualifications.
Experience:
4 years business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Preferred Qualifications:
Experience in presenting meeting materials to large groups for informational and training purposes.
Capability to perform complex tasks in Excel, such as data analysis and pivot tables.
Experience in position management and human resources practices.
Ability to navigate software programs such as PeopleSoft, Taleo, Tableau, and website design programs.
Competencies: Considerable knowledge of:
Applicable analysis methodologies
Program/project planning, development, and management methodologies
Human resources management policies and practices
Auditing and investigative methods, practices and procedures
Applicable laws, rules, and regulations
Proficient skill in:
Establishing plans and setting objectives and goals that support overall business strategy/results, anticipating and adjusting for problems/roadblocks
Developing, interpreting, and implementing policies, procedures, and technical information
Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Research and analysis methodologies
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Planning and coordinating workshops, seminars and task force activities
Analyzing and organizing business and technical data
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Evaluating technical and financial information
Interpreting and analyzing legislation, rules, and regulations
Maintaining effective working relationships with others
Leading projects and project teams
Meeting deadlines
Prioritizing and organizing work assignments
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Other Attributes:
Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing-prolonged periods of time
Talking-expressing or exchanging ideas by spoken words
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT).
#J-18808-Ljbffr
Essential Duties:
Represents the Department and participates on interagency groups, technical committees or special task force groups.
Assists in identifying the need for new programs.
Determines trends and prepares administrative reports, studies and specialized research projects.
Develops and implements effective techniques for evaluating agency programs.
Evaluates, develops and interprets policies/procedures.
Oversees planning, preparation and coordination of special meetings, workshops and conferences.
Oversees strategic long- and short-range planning or modeling activities.
Researches and develops programs, projects, activities or procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
Prepares sensitive and high-level correspondence and administrative or technical reports.
Provides training or technical support and assistance in program or project areas.
Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
Performs other job responsibilities as assigned.
Minimum Qualifications: Education:
Bachelor’s Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis.
Substitutions for Minimum Qualifications.
Experience:
4 years business analysis, project or program administration, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Preferred Qualifications:
Experience in presenting meeting materials to large groups for informational and training purposes.
Capability to perform complex tasks in Excel, such as data analysis and pivot tables.
Experience in position management and human resources practices.
Ability to navigate software programs such as PeopleSoft, Taleo, Tableau, and website design programs.
Competencies: Considerable knowledge of:
Applicable analysis methodologies
Program/project planning, development, and management methodologies
Human resources management policies and practices
Auditing and investigative methods, practices and procedures
Applicable laws, rules, and regulations
Proficient skill in:
Establishing plans and setting objectives and goals that support overall business strategy/results, anticipating and adjusting for problems/roadblocks
Developing, interpreting, and implementing policies, procedures, and technical information
Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Research and analysis methodologies
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Planning and coordinating workshops, seminars and task force activities
Analyzing and organizing business and technical data
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Evaluating technical and financial information
Interpreting and analyzing legislation, rules, and regulations
Maintaining effective working relationships with others
Leading projects and project teams
Meeting deadlines
Prioritizing and organizing work assignments
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Other Attributes:
Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing-prolonged periods of time
Talking-expressing or exchanging ideas by spoken words
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT).
#J-18808-Ljbffr