Texas Department of Transportation
Special Projects Coordinator - Statewide
Texas Department of Transportation, Austin, Texas, us, 78716
Special Projects Coordinator - Statewide
Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external governmental agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work product.
Essential Duties
Represents the Department and participates on interagency groups, technical committees or special task force groups.
Assists in identifying the need for new programs.
Determines trends and prepares administrative reports, studies and specialized research projects.
Develops and implements effective techniques for evaluating agency programs.
Evaluates, develops and interprets policies/procedures.
Oversees planning, preparation and coordination of special meetings, workshops and conferences.
Oversees strategic long- and short-range planning or modeling activities.
Researches and develops programs, projects, activities or procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
Prepares sensitive and high-level correspondence and administrative or technical reports.
Provides training or technical support and assistance in program or project areas.
Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
Performs other job responsibilities as assigned.
Minimum Qualifications Education: Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis.
Experience: 4 years business analysis, project or program administration, or related experience (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Preferred Qualifications
Experience in presenting meeting materials to large groups for informational and training purposes.
Capability to perform complex tasks in Excel, such as data analysis and pivot tables.
Experience in position management and human resources practices.
Ability to navigate software programs such as PeopleSoft, Taleo, Tableau, and website design programs.
Competencies Considerable knowledge of
Applicable analysis methodologies
Program/project planning, development, and management methodologies
Human resources management policies and practices
Auditing and investigative methods, practices and procedures
Applicable laws, rules, and regulations
Proficient skill in
Establishing plans and setting objectives and goals that support overall business strategy/results, anticipating and adjusting for problems/roadblocks
Developing, interpreting, and implementing policies, procedures, and technical information
Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Research and analysis methodologies
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Planning and coordinating workshops, seminars and task force activities
Analyzing and organizing business and technical data
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Evaluating technical and financial information
Interpreting and analyzing legislation, rules, and regulations
Maintaining effective working relationships with others
Leading projects and project teams
Meeting deadlines
Prioritizing and organizing work assignments
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Other Attributes
Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing - prolonged periods of time
Talking - expressing or exchanging ideas by spoken words
Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading
Conditions of Employment Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT).
Position Information The TxDOT Support Services Division is seeking a highly organized and detail-oriented individual to join the Business Operations team as a Special Projects Coordinator. This role supports management and departmental sections by coordinating meetings, preparing and presenting presentations, position management, and leading various projects within the Division. Ideal candidates will demonstrate leadership and initiative in taking on new tasks with minimal supervision, and possess proficiency in Microsoft Excel, Teams, Word, and Outlook. The position involves frequent interaction with administrative leadership and requires exceptional professionalism, communication skills, and the ability to handle confidential information with discretion.
TxDOT offers a full benefits package, promotes a work life balance, and holds the safety of our employees as a key priority.
Work location: The selected candidate’s work location may be Headquartered in Austin or any of the following 25 TxDOT District offices located in Abilene, Amarillo, Atlanta, Austin, Beaumont, Brownwood, Bryan, Corpus Christi, Childress, Dallas, El Paso, Fort Worth, Houston, Laredo, Lubbock, Lufkin, Odessa, Paris, Pharr, San Angelo, San Antonio, Tyler, Waco, Wichita Falls, and Yoakum.
Benefits and Perks
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package.
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov).
Job Details
Exec/Admin/Clerical/Legal
Full-time
Regular
Standard
Non-Management
Job Posting: Dec 30, 2025, 9:13:15 AM
Job Title: Program Specialist V
Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on the link below and click on the appropriate occupational category. https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information.
Seniority level Mid-Senior level
Employment type Full-time
Job function Project Management and Information Technology
Industries: Government Administration
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Essential Duties
Represents the Department and participates on interagency groups, technical committees or special task force groups.
Assists in identifying the need for new programs.
Determines trends and prepares administrative reports, studies and specialized research projects.
Develops and implements effective techniques for evaluating agency programs.
Evaluates, develops and interprets policies/procedures.
Oversees planning, preparation and coordination of special meetings, workshops and conferences.
Oversees strategic long- and short-range planning or modeling activities.
Researches and develops programs, projects, activities or procedures.
Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
Prepares sensitive and high-level correspondence and administrative or technical reports.
Provides training or technical support and assistance in program or project areas.
Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
Performs other job responsibilities as assigned.
Minimum Qualifications Education: Bachelor's Degree in business administration, public administration, or a related discipline. Relevant experience may be substituted for education on a year per year basis.
Experience: 4 years business analysis, project or program administration, or related experience (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Preferred Qualifications
Experience in presenting meeting materials to large groups for informational and training purposes.
Capability to perform complex tasks in Excel, such as data analysis and pivot tables.
Experience in position management and human resources practices.
Ability to navigate software programs such as PeopleSoft, Taleo, Tableau, and website design programs.
Competencies Considerable knowledge of
Applicable analysis methodologies
Program/project planning, development, and management methodologies
Human resources management policies and practices
Auditing and investigative methods, practices and procedures
Applicable laws, rules, and regulations
Proficient skill in
Establishing plans and setting objectives and goals that support overall business strategy/results, anticipating and adjusting for problems/roadblocks
Developing, interpreting, and implementing policies, procedures, and technical information
Speaking to present images and ideas in a clear, concise, organized, and interesting manner to optimize audience understanding and keep the group focused
Facilitating groups using effective communications methods; contributing to and guiding groups in defining objectives, staying on task and reaching consensus; soliciting participation, challenging ideas and summarizing accomplishments and planned actions
Research and analysis methodologies
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Planning and coordinating workshops, seminars and task force activities
Analyzing and organizing business and technical data
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Evaluating technical and financial information
Interpreting and analyzing legislation, rules, and regulations
Maintaining effective working relationships with others
Leading projects and project teams
Meeting deadlines
Prioritizing and organizing work assignments
Preparing and maintaining confidential and sensitive records, files, and reports
Using computers, applicable programs, applications, and systems
Other Attributes
Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing - prolonged periods of time
Talking - expressing or exchanging ideas by spoken words
Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading
Conditions of Employment Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT).
Position Information The TxDOT Support Services Division is seeking a highly organized and detail-oriented individual to join the Business Operations team as a Special Projects Coordinator. This role supports management and departmental sections by coordinating meetings, preparing and presenting presentations, position management, and leading various projects within the Division. Ideal candidates will demonstrate leadership and initiative in taking on new tasks with minimal supervision, and possess proficiency in Microsoft Excel, Teams, Word, and Outlook. The position involves frequent interaction with administrative leadership and requires exceptional professionalism, communication skills, and the ability to handle confidential information with discretion.
TxDOT offers a full benefits package, promotes a work life balance, and holds the safety of our employees as a key priority.
Work location: The selected candidate’s work location may be Headquartered in Austin or any of the following 25 TxDOT District offices located in Abilene, Amarillo, Atlanta, Austin, Beaumont, Brownwood, Bryan, Corpus Christi, Childress, Dallas, El Paso, Fort Worth, Houston, Laredo, Lubbock, Lufkin, Odessa, Paris, Pharr, San Angelo, San Antonio, Tyler, Waco, Wichita Falls, and Yoakum.
Benefits and Perks
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package.
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov).
Job Details
Exec/Admin/Clerical/Legal
Full-time
Regular
Standard
Non-Management
Job Posting: Dec 30, 2025, 9:13:15 AM
Job Title: Program Specialist V
Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on the link below and click on the appropriate occupational category. https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information.
Seniority level Mid-Senior level
Employment type Full-time
Job function Project Management and Information Technology
Industries: Government Administration
#J-18808-Ljbffr