Inside Higher Ed
Corrections Administrative Assistant - IAA II
Inside Higher Ed, Portland, Oregon, United States, 97204
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Corrections Administrative Assistant – IAA II
role at
Inside Higher Ed .
About the Institution Portland Community College is the largest post‑secondary institution in Oregon and the 19th largest nationwide, serving approximately 80,000 students. PCC has four comprehensive campuses, five workforce training and education centers, and 200 community locations throughout the Portland metropolitan area. Wherever you’re coming from and wherever you’re going in life, PCC offers classes and programs to get you there. Our unique role is to make high‑quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.
Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward.
Portland Community College will ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu.
Please Note:
PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.
Classified – Full Time
5 days a week at Coffee Creek Correctional Facility
This position is grant funded; continuation of the position depends on grant funding.
Responsibilities
Provide a full range of complex administrative support for the Corrections Education program. Emphasis is on administrative tasks involving finances, payroll, documentation of policies and procedures, interfacing with college systems (i.e. Workday, Banner), organization (i.e. calendars), and HR paperwork.
Problem solving among staff, partners, and students.
Budget creation and tracking – track and monitor budget and/or grant expenditures, reconcile against budget reports in cooperation with the finance department.
Workday & Banner – input, extract, and present data in a useful format (reports) for decision making or information purposes.
Payroll – help resolve payroll issues (e.g. paper timesheets), create EPAFs, work with HRIS to correct problems, quality check payroll process, track instructor work days, sick days, and other attendance per the bargaining agreements.
Policies, procedures, and records – assist with the development of and type correspondence, policies, and procedures, reports, contracts, instructional materials, time cards, and spreadsheets. Coordinate and attend department meetings. Take minutes and distribute.
Class schedules – verify information and assist coordinator in resolving room assignment issues. Assist with scheduling call outs in the DOC 400.
Recruitment, hiring, and evaluation – assist coordinator in preparing and sending instructor evaluations with corresponding instructions and materials.
Purchasing – place orders with multiple vendors in support of all programs. This involves collecting orders from staff and AIC clerks, obtaining quotes if necessary, placing and paying for the order, ensuring all items are received, and resolving discrepancies and arranging for credits.
GED/ABSD – send CRNs to the team before each term. Special projects as needed (i.e. creation of answer sheets for new SIMS pre‑test).
Cosmetology support – enter call outs for product pick up‑weekly, deliver products to minimum‑weekly, work with the clerk to resolve order issues, enter staff client record from staff tickets, prepare and deliver deposits to accounting, work with coordinator to resolve tickets/money discrepancies.
Eyeglass support – institution invoicing and statements, shipping, maintaining accurate records, communicating with DOC finance, pickup and delivery of CCCF repairs, pick up lenses/frames/repairs from mailroom, quality check and pay monthly statements with optical vendors, determine and collect credits, register students for certifications annually and arrange payment.
See the classification description for additional information:
https://www.pcc.edu/hr/employment/classified-jobs/iaa-2/
Success Criteria
Corrections experience or other personal or professional experience that demonstrates the ability to maintain healthy boundaries, guard against manipulation, uphold security practices, and exercise good judgment in uncertain situations.
Demonstrated ability to successfully work self‑directed as well as collaborate and quickly build effective rapport with a variety of staff, students, and stakeholders from multiple agencies.
Strong multi‑program support coordination, problem solving, and conflict resolution skills.
Experience supporting and motivating adult learners from diverse ethnic, cultural, and socio‑economic backgrounds, as well as redirecting resistance.
Demonstrated ability in developing systems to support team objectives while positively navigating and motivating change through flexibility, adaptability, and patience.
Minimum Qualifications
High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I.
College or business school training may be substituted for up to two years of the administrative experience requirement.
Other equivalent combinations of experience and training will be considered.
Work Environment and Physical Requirements Work is generally performed in an office environment with frequent interruptions or changes in workflow. Occasional lifting, guiding, or carrying of lightweight materials or equipment may be required. Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and/or ten‑key functions.
Why You’ll Love Working Here Education
A collaborative and inspiring campus community
Opportunities for learning and professional development
Position Grade Classified 17 (A)
Employment Type Full time
Total Rewards Package / What We Offer
Comprehensive benefit package
Oregon PERS contribution
Tax‑deferred annuity program and a deferred compensation program
Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full‑time employees at other accredited institutions
Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
Conference and event rental space – employees receive 50% off when on‑campus for personal events
Paid leave (pro‑rated by FTE for part‑time employees) reference Classified Agreement
Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
1 day of sick leave per month
12 paid holidays
PCC Winter Break (when college is closed)
24 hours of personal leave per year
More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email PCCBenefits@pcc.edu if you have any questions.
How We Determine Initial Salary Placement Salary placement is based on a combination of market data, experience, and the requirements of the position. The initial salary offer will be within the organization’s classified pay range.
Oregon Veterans’ Preference in Public Employment Portland Community College complies with the Oregon Veterans’ Preference in Public Employment law, which provides qualifying veterans and disabled veterans with preference in employment. Applicants will receive instructions during the application process to claim Veterans’ Preference and provide the required documents.
Veterans: DD214
Disabled Veterans: DD214 and letter from the Department of VA
Security and Background Checks Portland Community College employment offers are contingent upon the successful completion of a criminal background check. The college does not currently offer visa (e.g. H1‑B) sponsorship for potential employees.
Contact PCC at pccjobs@pcc.edu if you have questions.
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Corrections Administrative Assistant – IAA II
role at
Inside Higher Ed .
About the Institution Portland Community College is the largest post‑secondary institution in Oregon and the 19th largest nationwide, serving approximately 80,000 students. PCC has four comprehensive campuses, five workforce training and education centers, and 200 community locations throughout the Portland metropolitan area. Wherever you’re coming from and wherever you’re going in life, PCC offers classes and programs to get you there. Our unique role is to make high‑quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.
Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward.
Portland Community College will ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu.
Please Note:
PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.
Classified – Full Time
5 days a week at Coffee Creek Correctional Facility
This position is grant funded; continuation of the position depends on grant funding.
Responsibilities
Provide a full range of complex administrative support for the Corrections Education program. Emphasis is on administrative tasks involving finances, payroll, documentation of policies and procedures, interfacing with college systems (i.e. Workday, Banner), organization (i.e. calendars), and HR paperwork.
Problem solving among staff, partners, and students.
Budget creation and tracking – track and monitor budget and/or grant expenditures, reconcile against budget reports in cooperation with the finance department.
Workday & Banner – input, extract, and present data in a useful format (reports) for decision making or information purposes.
Payroll – help resolve payroll issues (e.g. paper timesheets), create EPAFs, work with HRIS to correct problems, quality check payroll process, track instructor work days, sick days, and other attendance per the bargaining agreements.
Policies, procedures, and records – assist with the development of and type correspondence, policies, and procedures, reports, contracts, instructional materials, time cards, and spreadsheets. Coordinate and attend department meetings. Take minutes and distribute.
Class schedules – verify information and assist coordinator in resolving room assignment issues. Assist with scheduling call outs in the DOC 400.
Recruitment, hiring, and evaluation – assist coordinator in preparing and sending instructor evaluations with corresponding instructions and materials.
Purchasing – place orders with multiple vendors in support of all programs. This involves collecting orders from staff and AIC clerks, obtaining quotes if necessary, placing and paying for the order, ensuring all items are received, and resolving discrepancies and arranging for credits.
GED/ABSD – send CRNs to the team before each term. Special projects as needed (i.e. creation of answer sheets for new SIMS pre‑test).
Cosmetology support – enter call outs for product pick up‑weekly, deliver products to minimum‑weekly, work with the clerk to resolve order issues, enter staff client record from staff tickets, prepare and deliver deposits to accounting, work with coordinator to resolve tickets/money discrepancies.
Eyeglass support – institution invoicing and statements, shipping, maintaining accurate records, communicating with DOC finance, pickup and delivery of CCCF repairs, pick up lenses/frames/repairs from mailroom, quality check and pay monthly statements with optical vendors, determine and collect credits, register students for certifications annually and arrange payment.
See the classification description for additional information:
https://www.pcc.edu/hr/employment/classified-jobs/iaa-2/
Success Criteria
Corrections experience or other personal or professional experience that demonstrates the ability to maintain healthy boundaries, guard against manipulation, uphold security practices, and exercise good judgment in uncertain situations.
Demonstrated ability to successfully work self‑directed as well as collaborate and quickly build effective rapport with a variety of staff, students, and stakeholders from multiple agencies.
Strong multi‑program support coordination, problem solving, and conflict resolution skills.
Experience supporting and motivating adult learners from diverse ethnic, cultural, and socio‑economic backgrounds, as well as redirecting resistance.
Demonstrated ability in developing systems to support team objectives while positively navigating and motivating change through flexibility, adaptability, and patience.
Minimum Qualifications
High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I.
College or business school training may be substituted for up to two years of the administrative experience requirement.
Other equivalent combinations of experience and training will be considered.
Work Environment and Physical Requirements Work is generally performed in an office environment with frequent interruptions or changes in workflow. Occasional lifting, guiding, or carrying of lightweight materials or equipment may be required. Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and/or ten‑key functions.
Why You’ll Love Working Here Education
A collaborative and inspiring campus community
Opportunities for learning and professional development
Position Grade Classified 17 (A)
Employment Type Full time
Total Rewards Package / What We Offer
Comprehensive benefit package
Oregon PERS contribution
Tax‑deferred annuity program and a deferred compensation program
Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full‑time employees at other accredited institutions
Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
Conference and event rental space – employees receive 50% off when on‑campus for personal events
Paid leave (pro‑rated by FTE for part‑time employees) reference Classified Agreement
Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
1 day of sick leave per month
12 paid holidays
PCC Winter Break (when college is closed)
24 hours of personal leave per year
More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email PCCBenefits@pcc.edu if you have any questions.
How We Determine Initial Salary Placement Salary placement is based on a combination of market data, experience, and the requirements of the position. The initial salary offer will be within the organization’s classified pay range.
Oregon Veterans’ Preference in Public Employment Portland Community College complies with the Oregon Veterans’ Preference in Public Employment law, which provides qualifying veterans and disabled veterans with preference in employment. Applicants will receive instructions during the application process to claim Veterans’ Preference and provide the required documents.
Veterans: DD214
Disabled Veterans: DD214 and letter from the Department of VA
Security and Background Checks Portland Community College employment offers are contingent upon the successful completion of a criminal background check. The college does not currently offer visa (e.g. H1‑B) sponsorship for potential employees.
Contact PCC at pccjobs@pcc.edu if you have questions.
#J-18808-Ljbffr