Hussey, Gay, Bell & DeYoung
Hussey Gay Bell is seeking a part time administrative assistant that serves as the first point of contact for clients, visitors, and employees at a professional services firm. This role is essential to creating a welcoming and efficient environment while ensuring smooth daily operations. The administrative assistant is responsible for supporting multiple employees across several departments.
Core Position Responsibilities 1) Client and Visitor Interaction:
Greet clients, visitors, and guests in a professional and courteous manner.
Direct visitors to appropriate personnel or meeting rooms.
Ensure visitor check-in procedures are followed and maintain security protocols.
Assist with new hire onboarding - welcome new hires to the office.
Backup for answering and forwarding calls throughout the organization.
2) Office Management:
Email reminders and announcements for company events and meetings.
File management.
Printer/copier management.
Maintain office map and weekly office calendar.
3) Administrative Support:
Help support C-Suite employees with daily tasks.
Schedule appointments, meetings, and conference room bookings.
Go to for all employees on administrative needs - PDF formatting, PowerPoint presentations, preparing contracts, memos, excel spreadsheets, etc.
Help coordinate office events and meetings - handle logistics, ordering, and scheduling.
Minimum Requirements
High school diploma or equivalent; some college or administrative training preferred.
1-3 years of experience in an administrative or customer service role, preferably in a professional services setting.
Notary preferred.
Preferred Skills
Excellent verbal and written communication skills, with a professional and approachable demeanor.
Strong organizational abilities with attention to detail.
Proficient in MS Office Suite (Word, Excel, Outlook, etc.) and other office technologies.
Ability to manage multiple tasks while maintaining a positive and professional attitude.
Ability to interact professionally with clients, visitors, and staff at all levels.
Ability to resolve issues effectively and independently when required.
Job Application Name *
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Last
Phone
Email *
Location Applying For *
Resume * Drag & Drop Files, Choose Files to Upload
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Core Position Responsibilities 1) Client and Visitor Interaction:
Greet clients, visitors, and guests in a professional and courteous manner.
Direct visitors to appropriate personnel or meeting rooms.
Ensure visitor check-in procedures are followed and maintain security protocols.
Assist with new hire onboarding - welcome new hires to the office.
Backup for answering and forwarding calls throughout the organization.
2) Office Management:
Email reminders and announcements for company events and meetings.
File management.
Printer/copier management.
Maintain office map and weekly office calendar.
3) Administrative Support:
Help support C-Suite employees with daily tasks.
Schedule appointments, meetings, and conference room bookings.
Go to for all employees on administrative needs - PDF formatting, PowerPoint presentations, preparing contracts, memos, excel spreadsheets, etc.
Help coordinate office events and meetings - handle logistics, ordering, and scheduling.
Minimum Requirements
High school diploma or equivalent; some college or administrative training preferred.
1-3 years of experience in an administrative or customer service role, preferably in a professional services setting.
Notary preferred.
Preferred Skills
Excellent verbal and written communication skills, with a professional and approachable demeanor.
Strong organizational abilities with attention to detail.
Proficient in MS Office Suite (Word, Excel, Outlook, etc.) and other office technologies.
Ability to manage multiple tasks while maintaining a positive and professional attitude.
Ability to interact professionally with clients, visitors, and staff at all levels.
Ability to resolve issues effectively and independently when required.
Job Application Name *
First
Last
Phone
Email *
Location Applying For *
Resume * Drag & Drop Files, Choose Files to Upload
#J-18808-Ljbffr