Administrative Assistant Job at PANHANDLE CLEANING & RESTORATION, INC. in Saraso

Administrative Assistant – PANHANDLE CLEANING & RESTORATION, INC. This role provides dedicated administrative support to Project Managers and Estimators, ensuring smooth workflow and accurate documentation throughout all project stages. Benefits 401(k) 401(k) matching Competitive salary Health insurance Paid time off Responsibilities Provide dedicated administrative support for Project Managers and Estimators. Handle CRM electronic entries for all potential jobs. Take incoming phone calls and new project inquiries. Set up new projects in the system and create files. Schedule appointments for estimators. Assist in scheduling work and creating work orders. Prepare bids and confirm quotes. Process initial project information billings and related data. Prepare billing files. Prepare contract packages for signatures. Process billings, receivables, burn sheets, project warranties, and job closeout files. Perform other duties as assigned by manager. Knowledge, Skills & Abilities 2–4 years of experience in a similar position. Excellent computer skills, particularly Microsoft Office – Word, Excel, Outlook. Strong organizational and time management skills. Excellent follow–through and follow–up abilities. Ability to work in a fast–paced environment. Friendly and outgoing demeanor. Prior experience in construction or restoration is preferred. Seniority Level Mid–Senior level Employment Type Full‑time Job Function Administrative Industry Construction Location Sarasota, FL #J-18808-Ljbffr