Minnesota Department of Administration
Admin Fee Support - Office and Administrative Specialist Intermediate
Minnesota Department of Administration, Saint Paul, Minnesota, United States, 55199
Admin Fee Support - Office and Administrative Specialist Intermediate
Join to apply for the
Admin Fee Support - Office and Administrative Specialist Intermediate
role at
Minnesota Department of Administration
Job Details
Job ID: 90736
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 12/31/2025
Closing Date: 01/09/2026
Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
Division/Unit: MMCAP Finance
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status: Classified
FLSA Status: Non-exempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MMCAP is a national cooperative group purchasing organization (GPO) for government healthcare facilities. MMCAP was established in 1985 and has over 30,000 member facilities across all 50 states. MMCAP’s primary function is to provide a full range of pharmaceuticals to its participating facilities. It also has contracts for vials and containers, medical supplies, drug testing, returned goods processing, influenza vaccine, dental products and services, and dozens of other lines of business.
MMCAP is operated within the State of Minnesota, Office of State Procurement (OSP). The mission of MMCAP is to ensure best value for pharmaceuticals and healthcare products and services to government facilities across the nation through executing contracts that leverage aggregated member volume to drive deeper discounts. To learn more about us, visit https://mmcap.mn.gov.
We are seeking an Administrative Fee Support assistant to provide clerical, data, and customer support to the analytical support of the Knowledge and Financial Management (KFM) unit within MMCAP. Responsibilities include, but are not limited to:
Assisting in data processing of MMCAP administrative fees by applying accounting knowledge, principles, and practices.
Assisting in the clerical aspects of maintaining database accuracy by reviewing reports and making corrections.
Assisting in large MMCAP projects by providing clerical and customer service assistance.
This position will also be responsible for completing research assignments about various aspects of the pharmaceutical and medical supply GPO and practices within the industry as directed by the supervisor.
This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
Knowledge of basic accounting principles, procedures, and practices sufficient to reconcile accounts payable, accounts receivable, purchase orders, run reports, and estimate needs based on account data.
Math skills sufficient to calculate, review, and reconcile financial data and accounts.
Effective communication skills to explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
Knowledge of documents, records, and database management tools sufficient to store, categorize, and retrieve files.
Skill in data entry sufficient to read source documents and enter data accurately in specific databases or tracking systems.
Word processing skills sufficient to use software applications to create, format, and edit documents.
Customer service skills sufficient to interpret and explain program information to customers, clients, and team members, such as policies, procedures, requirements, application details, and payment methods.
Preferred Qualifications
Experience with a group purchasing organization (GPO), healthcare, or pharmaceutical industry.
Experience in public sector accounting processes and controls.
Knowledge of Microsoft Office Suite applications, including word processing, spreadsheets tables charts, and graphs.
Experience in State of Minnesota enterprise systems, such as SWIFT, SWIFT Data Warehouse, Document Direct, or other comparable systems.
Ability to operate office equipment, such as scanner, copier, fax, etc.
Strong attention to detail and accuracy working with numbers.
Time management and multi-tasking skills to complete assignments within established timeframes and with changing priorities.
Additional Requirements Successful applicant must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Ly Her at ly.her@state.mn.us or 651-201-2434. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at ly.her@state.mn.us.
About The Department Of Administration The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, visit mn.gov/admin.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr
Admin Fee Support - Office and Administrative Specialist Intermediate
role at
Minnesota Department of Administration
Job Details
Job ID: 90736
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 12/31/2025
Closing Date: 01/09/2026
Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
Division/Unit: MMCAP Finance
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status: Classified
FLSA Status: Non-exempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MMCAP is a national cooperative group purchasing organization (GPO) for government healthcare facilities. MMCAP was established in 1985 and has over 30,000 member facilities across all 50 states. MMCAP’s primary function is to provide a full range of pharmaceuticals to its participating facilities. It also has contracts for vials and containers, medical supplies, drug testing, returned goods processing, influenza vaccine, dental products and services, and dozens of other lines of business.
MMCAP is operated within the State of Minnesota, Office of State Procurement (OSP). The mission of MMCAP is to ensure best value for pharmaceuticals and healthcare products and services to government facilities across the nation through executing contracts that leverage aggregated member volume to drive deeper discounts. To learn more about us, visit https://mmcap.mn.gov.
We are seeking an Administrative Fee Support assistant to provide clerical, data, and customer support to the analytical support of the Knowledge and Financial Management (KFM) unit within MMCAP. Responsibilities include, but are not limited to:
Assisting in data processing of MMCAP administrative fees by applying accounting knowledge, principles, and practices.
Assisting in the clerical aspects of maintaining database accuracy by reviewing reports and making corrections.
Assisting in large MMCAP projects by providing clerical and customer service assistance.
This position will also be responsible for completing research assignments about various aspects of the pharmaceutical and medical supply GPO and practices within the industry as directed by the supervisor.
This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
Knowledge of basic accounting principles, procedures, and practices sufficient to reconcile accounts payable, accounts receivable, purchase orders, run reports, and estimate needs based on account data.
Math skills sufficient to calculate, review, and reconcile financial data and accounts.
Effective communication skills to explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
Knowledge of documents, records, and database management tools sufficient to store, categorize, and retrieve files.
Skill in data entry sufficient to read source documents and enter data accurately in specific databases or tracking systems.
Word processing skills sufficient to use software applications to create, format, and edit documents.
Customer service skills sufficient to interpret and explain program information to customers, clients, and team members, such as policies, procedures, requirements, application details, and payment methods.
Preferred Qualifications
Experience with a group purchasing organization (GPO), healthcare, or pharmaceutical industry.
Experience in public sector accounting processes and controls.
Knowledge of Microsoft Office Suite applications, including word processing, spreadsheets tables charts, and graphs.
Experience in State of Minnesota enterprise systems, such as SWIFT, SWIFT Data Warehouse, Document Direct, or other comparable systems.
Ability to operate office equipment, such as scanner, copier, fax, etc.
Strong attention to detail and accuracy working with numbers.
Time management and multi-tasking skills to complete assignments within established timeframes and with changing priorities.
Additional Requirements Successful applicant must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Ly Her at ly.her@state.mn.us or 651-201-2434. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at ly.her@state.mn.us.
About The Department Of Administration The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, visit mn.gov/admin.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
#J-18808-Ljbffr