Minnesota Department of Transportation
Executive Administrative Support- Office & Admin Specialist Sr
Minnesota Department of Transportation, Saint Paul, Minnesota, United States, 55199
Executive Administrative Support- Office & Admin Specialist Sr
Working Title:
Executive Administrative Support
Job Class:
Office and Administrative Specialist, Senior
Agency:
Transportation Dept
Job ID: 91001
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 01/06/2026
Closing Date: 01/12/2026
Hiring Agency/Seniority Unit: Transportation Dept / DOT-Metro-Central Off-AFSCME
Division/Unit: Environmental Services / Environmental Stewardship
Work Shift/Work Hours: Days
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: CO St. Paul Capitol Complex
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MnDOT does not sponsor applicants for visas or Optional Practical Exam for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.
This position is located at Central Office in St. Paul and may have the flexibility to telework, work a hybrid schedule, or work in the office. The incumbent will be required to make a telework arrangement with their supervisor and is expected to work in the office as determined by policy and discussion with their supervisor.
The incumbent will provide executive administrative support services to the Director and the OES Management Team and will serve as a point of contact for all Environmental Stewardship personnel to ensure the office runs smoothly and efficiently.
Minimum Qualifications
Math skills sufficient to keep track of receipts, office purchases, and financial reporting.
Experience with spreadsheets and word processing sufficient to create reports, documents, and correspondences for all levels of professional staff.
Experience with database management sufficient to enter data and create complex reports.
Customer Service skills sufficient to assess customer requests and research appropriate contacts.
Experience with developing administrative and programmatic procedures.
Additional Requirements Successful candidate must pass past‑employer reference checks and a criminal history check. Background investigations may include:
SEMA4 Records Check
Criminal History Check
Employment Reference Check
Education/License Verification
Drug testing (if needed)
How To Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, visit http://www.mn.gov/careers.
Contact If you have questions about this position, contact Stephanie Olson at stephanie.glaser@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Stephanie Olson at stephanie.glaser@state.mn.us.
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer‑paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social and financial well‑being
Support to help you reach your career goals
Training, classes, and professional development
Tuition reimbursement MnDOT Student Loan Reimbursement Program (Visit Student Loan Reimbursement - Policies - MnDOT (state.mn.us) for more information).
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov).
Employee Assistance Program (EAP)
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E‑mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651-366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
#J-18808-Ljbffr
Executive Administrative Support
Job Class:
Office and Administrative Specialist, Senior
Agency:
Transportation Dept
Job ID: 91001
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 01/06/2026
Closing Date: 01/12/2026
Hiring Agency/Seniority Unit: Transportation Dept / DOT-Metro-Central Off-AFSCME
Division/Unit: Environmental Services / Environmental Stewardship
Work Shift/Work Hours: Days
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: CO St. Paul Capitol Complex
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
MnDOT does not sponsor applicants for visas or Optional Practical Exam for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.
This position is located at Central Office in St. Paul and may have the flexibility to telework, work a hybrid schedule, or work in the office. The incumbent will be required to make a telework arrangement with their supervisor and is expected to work in the office as determined by policy and discussion with their supervisor.
The incumbent will provide executive administrative support services to the Director and the OES Management Team and will serve as a point of contact for all Environmental Stewardship personnel to ensure the office runs smoothly and efficiently.
Minimum Qualifications
Math skills sufficient to keep track of receipts, office purchases, and financial reporting.
Experience with spreadsheets and word processing sufficient to create reports, documents, and correspondences for all levels of professional staff.
Experience with database management sufficient to enter data and create complex reports.
Customer Service skills sufficient to assess customer requests and research appropriate contacts.
Experience with developing administrative and programmatic procedures.
Additional Requirements Successful candidate must pass past‑employer reference checks and a criminal history check. Background investigations may include:
SEMA4 Records Check
Criminal History Check
Employment Reference Check
Education/License Verification
Drug testing (if needed)
How To Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, visit http://www.mn.gov/careers.
Contact If you have questions about this position, contact Stephanie Olson at stephanie.glaser@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Stephanie Olson at stephanie.glaser@state.mn.us.
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer‑paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social and financial well‑being
Support to help you reach your career goals
Training, classes, and professional development
Tuition reimbursement MnDOT Student Loan Reimbursement Program (Visit Student Loan Reimbursement - Policies - MnDOT (state.mn.us) for more information).
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov).
Employee Assistance Program (EAP)
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E‑mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651-366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
#J-18808-Ljbffr