CENTRAL OREGON COMMUNITY CLG
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The Aviation Specialist is responsible to provide administrative support for COCC’s Aviation Program.
Essential Duties and Responsibilities General Functions
Work with the Aviation Operations Specialist to provide support for their various responsibilities.
Provide administrative support to full and part-time faculty.
Provide various data entry functions for flight and instructional time for current students.
Archiving of student records and destruction or recycling of obsolete student records.
Miscellaneous project work.
Other tasks and duties as assigned by the Aviation Program Director to support the Aviation program and staff.
Assistance with the audit process of FAA training records and Dept. of Veteran Affairs compliance surveys.
Uploading test banks for certification classes.
Building and maintaining an academic and lab deadline calendar for the department each term.
Monthly flight simulator cleaning and bulletin board updates at the airport.
Recruiting and correspondence
Assistance maintaining Outlook correspondence file with prospective students.
Support department’s recruitment and onboarding functions and communication with incoming students.
Preparation, stocking, and distribution of Aviation Department recruitment, onboarding, and informational materials.
Department Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
Demonstrated knowledge and understanding of standard office procedures.
Knowledge of planning, implementing, and supporting Aviation programs.
Strong interpersonal, organizational, and oral and written communication skills.
Ability to work independently and to use good judgment with respect to priorities and deadlines.
Ability to communicate information effectively regarding College policies and procedures to students.
Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
Ability to manage conflicts within and/or between groups and to work in a team environment.
Ability to develop strong working relationships with people from different cultural backgrounds and other aspects of human diversity.
Ability to monitor budgets and other administrative processes in a timely and professional manner.
Ability to meet deadlines, set work priorities, and manage workload.
Ability to use software programs and database systems which include Microsoft Office Suite, email, website editing, basic desktop publishing, and modern office equipment.
Ergonomic Requirements Regular office hours are established between 8 am – 5 pm during the workweek for a total of 30 hours per week.
Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires writing, reading written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.
Education Experience
One (1) year of related professional work experience in an office environment.
Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
Preferred Qualifications Experience
Knowledge of aviation training and/or flight school operation.
Experience working at a community college.
EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
Supplemental Questions Required fields are indicated with an asterisk (*).
* What is your highest level of education? No High School Diploma or GED
High School Diploma or GED
Professional Certification or License (not a degree)
Associates Degree
Bachelors Degree in Progress
Bachelors Degree
Masters Degree In Progress
Masters Degree
Ph.D. in Progress
Ph.D.
M.D.
Other Doctorate Level Degree
* Please explain how you meet the minimum requirement of having one (1) year of related professional work experience in an office environment. (Open Ended Question)
* We recognize the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your education/experience should be considered equivalent. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on the box or boxes you check, as we are committed to a fair and thorough evaluation process. I meet all minimum requirements (education and experience) listed for this position.
I do not meet the minimum education degree requirement(s).
My degree is not in the required stated area(s).
I have less than the minimum years' experience in the area(s) required.
* As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on your response, as we are committed to a fair and thorough evaluation process. (Open Ended Question)
In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write) (Open Ended Question)
* Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process. Yes, I am a veteran
No, I am not a veteran
If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position. (Open Ended Question)
* COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position? Yes
No
* The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College’s sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date? Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date.
No.
* Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College. Yes, I will provide my consent when requested
No, I will not provide my consent when requested
Required Documents Required Documents
Resume/Vitae
Cover Letter
College Transcript 1 (unofficial)
Optional Documents
US Military DD 214
Human Resources Newberry Hall Bend, OR 97703 541-383-7216 MyHR@cocc.edu
#J-18808-Ljbffr
Apply for this Job
link/button. If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link.
The Aviation Specialist is responsible to provide administrative support for COCC’s Aviation Program.
Essential Duties and Responsibilities General Functions
Work with the Aviation Operations Specialist to provide support for their various responsibilities.
Provide administrative support to full and part-time faculty.
Provide various data entry functions for flight and instructional time for current students.
Archiving of student records and destruction or recycling of obsolete student records.
Miscellaneous project work.
Other tasks and duties as assigned by the Aviation Program Director to support the Aviation program and staff.
Assistance with the audit process of FAA training records and Dept. of Veteran Affairs compliance surveys.
Uploading test banks for certification classes.
Building and maintaining an academic and lab deadline calendar for the department each term.
Monthly flight simulator cleaning and bulletin board updates at the airport.
Recruiting and correspondence
Assistance maintaining Outlook correspondence file with prospective students.
Support department’s recruitment and onboarding functions and communication with incoming students.
Preparation, stocking, and distribution of Aviation Department recruitment, onboarding, and informational materials.
Department Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
Demonstrated knowledge and understanding of standard office procedures.
Knowledge of planning, implementing, and supporting Aviation programs.
Strong interpersonal, organizational, and oral and written communication skills.
Ability to work independently and to use good judgment with respect to priorities and deadlines.
Ability to communicate information effectively regarding College policies and procedures to students.
Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
Ability to manage conflicts within and/or between groups and to work in a team environment.
Ability to develop strong working relationships with people from different cultural backgrounds and other aspects of human diversity.
Ability to monitor budgets and other administrative processes in a timely and professional manner.
Ability to meet deadlines, set work priorities, and manage workload.
Ability to use software programs and database systems which include Microsoft Office Suite, email, website editing, basic desktop publishing, and modern office equipment.
Ergonomic Requirements Regular office hours are established between 8 am – 5 pm during the workweek for a total of 30 hours per week.
Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires writing, reading written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.
Education Experience
One (1) year of related professional work experience in an office environment.
Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
Preferred Qualifications Experience
Knowledge of aviation training and/or flight school operation.
Experience working at a community college.
EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
Supplemental Questions Required fields are indicated with an asterisk (*).
* What is your highest level of education? No High School Diploma or GED
High School Diploma or GED
Professional Certification or License (not a degree)
Associates Degree
Bachelors Degree in Progress
Bachelors Degree
Masters Degree In Progress
Masters Degree
Ph.D. in Progress
Ph.D.
M.D.
Other Doctorate Level Degree
* Please explain how you meet the minimum requirement of having one (1) year of related professional work experience in an office environment. (Open Ended Question)
* We recognize the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your education/experience should be considered equivalent. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on the box or boxes you check, as we are committed to a fair and thorough evaluation process. I meet all minimum requirements (education and experience) listed for this position.
I do not meet the minimum education degree requirement(s).
My degree is not in the required stated area(s).
I have less than the minimum years' experience in the area(s) required.
* As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on your response, as we are committed to a fair and thorough evaluation process. (Open Ended Question)
In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write) (Open Ended Question)
* Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process. Yes, I am a veteran
No, I am not a veteran
If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position. (Open Ended Question)
* COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position? Yes
No
* The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College’s sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date? Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date.
No.
* Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College. Yes, I will provide my consent when requested
No, I will not provide my consent when requested
Required Documents Required Documents
Resume/Vitae
Cover Letter
College Transcript 1 (unofficial)
Optional Documents
US Military DD 214
Human Resources Newberry Hall Bend, OR 97703 541-383-7216 MyHR@cocc.edu
#J-18808-Ljbffr