Inside Higher Ed
Office Specialist for Vascular Surgery
Inside Higher Ed, Augusta, Georgia, United States, 30910
Administrative Assistant
This position provides comprehensive administrative support to a vascular surgery division comprising three vascular surgeons, two advanced practice providers, and one registered nurse.
Responsibilities
Maintain calendars for all faculty and staff (clinic, travel, conference, leave)
Handle QGenda time entry and call schedule for faculty and APPs
Coordinate travel arrangements, reimbursements, and expense reports for meetings and conferences
Order supplies and process division requisitions
Sort and distribute mail for faculty and APPs
Answer phones, triage patient calls and manage patient scheduling
Prepare clinic cancellations, schedules, and referral information for approval
Distribute clinical notes to referring physicians
Required Qualifications
Associate's degree from an accredited institution in a related field, OR
High School Diploma/GED with a minimum of three years of progressively responsible office support experience
Preferred Qualifications
Administrative experience in an academic or medical setting
Strong knowledge of medical terminology
Excellent interpersonal, written, and verbal communication skills; proficiency in Microsoft Office and relevant databases
Detail‑oriented with strong organizational, prioritization, and multi‑tasking abilities
Ability to maintain confidentiality
Shift / Salary / Benefits
Shift: Days, Monday–Friday
Pay Band: B3
Salary Range: $16.54 – $19.86 per hour (commensurate with qualifications)
Benefits: Health, dental, and life insurance; Teachers Retirement System (optional retirement plan); paid vacation, sick leave, and 13 paid holidays; Tuition Assistance Program for qualifying employees
Conditions of Employment
Successful background check required
Credit check may be required for duties involving positions of trust or departmental purchase cards
Motor vehicle reports required if driving a university vehicle
Equal Employment Opportunity Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How to Apply To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291903&PostingSeq=1. For questions, call 706‑721‑9365.
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Responsibilities
Maintain calendars for all faculty and staff (clinic, travel, conference, leave)
Handle QGenda time entry and call schedule for faculty and APPs
Coordinate travel arrangements, reimbursements, and expense reports for meetings and conferences
Order supplies and process division requisitions
Sort and distribute mail for faculty and APPs
Answer phones, triage patient calls and manage patient scheduling
Prepare clinic cancellations, schedules, and referral information for approval
Distribute clinical notes to referring physicians
Required Qualifications
Associate's degree from an accredited institution in a related field, OR
High School Diploma/GED with a minimum of three years of progressively responsible office support experience
Preferred Qualifications
Administrative experience in an academic or medical setting
Strong knowledge of medical terminology
Excellent interpersonal, written, and verbal communication skills; proficiency in Microsoft Office and relevant databases
Detail‑oriented with strong organizational, prioritization, and multi‑tasking abilities
Ability to maintain confidentiality
Shift / Salary / Benefits
Shift: Days, Monday–Friday
Pay Band: B3
Salary Range: $16.54 – $19.86 per hour (commensurate with qualifications)
Benefits: Health, dental, and life insurance; Teachers Retirement System (optional retirement plan); paid vacation, sick leave, and 13 paid holidays; Tuition Assistance Program for qualifying employees
Conditions of Employment
Successful background check required
Credit check may be required for duties involving positions of trust or departmental purchase cards
Motor vehicle reports required if driving a university vehicle
Equal Employment Opportunity Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How to Apply To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291903&PostingSeq=1. For questions, call 706‑721‑9365.
#J-18808-Ljbffr