Actus consulting
AP AR Clerk Rockford, Illinois#12441
Actus consulting, Rockford, Illinois, United States, 61103
Position: AP/AR Clerk
Report to: Accounting Manager
Working Hours: 7:30am - 4:30pm
Wage: $26-$27 / H
FLSA: Non-Exempt
AP job description
AP Responsibilities
To gather all bills, invoices, statements, slips, chits required to be paid.
To obtain approvals on all proposed payments or confirm if bills/invoices are already approved.
Carry out posting process in accounting application and print checks to vendors. Mailing out checks and other letters is also part of responsibility.
Produce list of payables required to be paid by wire / ACH to supervisor.
Work on credit card records and collect all support for the transaction and post them. Help employees with CC information when needed.
Answer queries from vendors, co‑workers and other employees of the company and coordinate with other departments for any informational needs.
Collect open regular mail and supply it to appropriate people in the company.
Produce list of positive pay to supervisor after every check run. Work on any reporting requirements as assigned.
Help with bank reconciliation when required.
Scan, print and save documents in A/P folders on a timely basis.
Maintain accurate and organized historical records of all accounts payable transactions and vendor information.
Pull A/P ageing report on a regular basis to determine bills that are overdue and process payment promptly.
Any other work as assigned by the supervisor.
AR Help
Apply payments received from customers in a timely manner.
Assist in proper maintenance of AR sub‑ledgers.
Deposit checks received by the company into bank on a periodic basis.
Pull A/R ageing report on a regular basis and itemise delinquent accounts for follow‑up.
Answer queries from Sales team or customers when required.
Scan, print and save documents in A/R folders on a timely basis.
Any other work as assigned by the supervisor.
Minimum Qualifications (Knowledge, Skills and Abilities)
35 years of job experience in Accounts Payable Accounting or related administrative work in a corporate environment.
Some experience in handling Accounts Receivable will also be required.
Strong attention to detail and accuracy when reviewing invoices and processing payments.
Basic understanding of accounting principles and desire for continuous learning and adapting to changes.
Proficiency in Microsoft Excel and other accounting software (experience with Plex ERP is a plus). Should have a good typing speed.
Analytical and problem‑solving skills to identify and resolve discrepancies.
Effective communication skills to coordinate with the Sales Team and other departments.
Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
High level of integrity and confidentiality when handling financial information.
Excellent problem‑solving and conflict resolution skills with great customer service and a positive attitude.
Respect chain of command and follow instructions of supervisor.
Follow the company employee guide; punctuality is needed and be ready to go the extra mile to complete tasks in urgent or important situations.
Associate degree in Accounting, Business Administration or related field preferred.
Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
100% onsite. One work location.
Key Skills Accounting Software, Time Management, Accounting Tally, Accounts Reconciliation, Vendor Management, Organizational Skill, Administrative Support, Accounts Management, General Ledger Accounting, Accounting, Communication, General Ledger Accounts, Financial Statements, Sales Account Management, Account Payables Management
Employment Type Full Time
Experience years
Vacancy 1
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AP Responsibilities
To gather all bills, invoices, statements, slips, chits required to be paid.
To obtain approvals on all proposed payments or confirm if bills/invoices are already approved.
Carry out posting process in accounting application and print checks to vendors. Mailing out checks and other letters is also part of responsibility.
Produce list of payables required to be paid by wire / ACH to supervisor.
Work on credit card records and collect all support for the transaction and post them. Help employees with CC information when needed.
Answer queries from vendors, co‑workers and other employees of the company and coordinate with other departments for any informational needs.
Collect open regular mail and supply it to appropriate people in the company.
Produce list of positive pay to supervisor after every check run. Work on any reporting requirements as assigned.
Help with bank reconciliation when required.
Scan, print and save documents in A/P folders on a timely basis.
Maintain accurate and organized historical records of all accounts payable transactions and vendor information.
Pull A/P ageing report on a regular basis to determine bills that are overdue and process payment promptly.
Any other work as assigned by the supervisor.
AR Help
Apply payments received from customers in a timely manner.
Assist in proper maintenance of AR sub‑ledgers.
Deposit checks received by the company into bank on a periodic basis.
Pull A/R ageing report on a regular basis and itemise delinquent accounts for follow‑up.
Answer queries from Sales team or customers when required.
Scan, print and save documents in A/R folders on a timely basis.
Any other work as assigned by the supervisor.
Minimum Qualifications (Knowledge, Skills and Abilities)
35 years of job experience in Accounts Payable Accounting or related administrative work in a corporate environment.
Some experience in handling Accounts Receivable will also be required.
Strong attention to detail and accuracy when reviewing invoices and processing payments.
Basic understanding of accounting principles and desire for continuous learning and adapting to changes.
Proficiency in Microsoft Excel and other accounting software (experience with Plex ERP is a plus). Should have a good typing speed.
Analytical and problem‑solving skills to identify and resolve discrepancies.
Effective communication skills to coordinate with the Sales Team and other departments.
Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
High level of integrity and confidentiality when handling financial information.
Excellent problem‑solving and conflict resolution skills with great customer service and a positive attitude.
Respect chain of command and follow instructions of supervisor.
Follow the company employee guide; punctuality is needed and be ready to go the extra mile to complete tasks in urgent or important situations.
Associate degree in Accounting, Business Administration or related field preferred.
Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
100% onsite. One work location.
Key Skills Accounting Software, Time Management, Accounting Tally, Accounts Reconciliation, Vendor Management, Organizational Skill, Administrative Support, Accounts Management, General Ledger Accounting, Accounting, Communication, General Ledger Accounts, Financial Statements, Sales Account Management, Account Payables Management
Employment Type Full Time
Experience years
Vacancy 1
#J-18808-Ljbffr