Administrative Assistant Job at Ultimate Staffing in Pleasanton

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$32.00/hr - $36.00/hr

Administrative Assistant

The Administrative Assistant provides essential support to ensure smooth office operations. This role involves handling administrative tasks, managing schedules, and assisting with documentation. The ideal candidate is organized, detail‑oriented, and able to work in a fast‑paced environment.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and maintain reports, presentations, and other documents.
• Organize and maintain filing systems (electronic and physical).
• Assist with data entry, record keeping, and database management.
• Handle office supply inventory and order materials as needed.
• Support team members with administrative tasks and special projects.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 2+ years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Preferred Skills

• Experience with scheduling software and office management tools.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem‑solving and time‑management abilities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.