Executive Assistant/Office Manager Job at MESCH, PLLC in Fort Worth

Job Description The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail‑oriented, service‑mindful professional who thrives in a people‑focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff. Key Responsibilities Executive & Administrative Support Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership Oversee email management, including drafting responses, routing messages and following up as needed Prepare and format correspondence, memos, reports and internal documents Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics Provide general administrative support to staff as needed Office Management & Client Experience Maintain a warm, welcoming front‑office experience for clients and visitors Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations Receive and distribute packages, mail and deliveries; coordinate outgoing shipments Maintain office organization, conference room scheduling and general professional appearance Assist with onboarding support, office procedures and process documentation Coordinate facility‑related requests and troubleshoot office‑related issues Data Entry & Invoice Preparation Perform accurate data entry into firm systems, spreadsheets and internal trackers Prepare invoices and supporting documentation for review and processing Assist with time entry tracking, billing‑related follow‑up and light accounting/admin support Maintain confidential records and ensure accuracy in documentation Other Duties Support special projects and various administrative tasks as assigned Help plan internal events, team meetings and client‑related office coordination Maintain discretion with sensitive and confidential information #J-18808-Ljbffr