Executive Assistant/Office Manager Job at MESCH, PLLC in Fort Worth

Executive Assistant/Office Manager MESCH, PLLC is seeking an Executive Assistant/Office Manager to support firm leadership and manage front‑office operations. This role requires a detail‑oriented, service‑mindful professional who thrives in a people‑focused environment, handles administrative priorities with confidence, and creates a smooth, welcoming experience for clients and staff. Key Responsibilities Executive & Administrative Support Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership Oversee email management, including drafting responses, routing messages and following up as needed Prepare and format correspondence, memos, reports and internal documents Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics Provide general administrative support to staff as needed Office Management & Client Experience Maintain a warm, welcoming front‑office experience for clients and visitors Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations Receive and distribute packages, mail and deliveries; coordinate outgoing shipments Maintain office organization, conference room scheduling and general professional appearance Assist with onboarding support, office procedures and process documentation Coordinate facility‑related requests and troubleshoot office‑related issues Data Entry & Invoice Preparation Perform accurate data entry into firm systems, spreadsheets and internal trackers Prepare invoices and supporting documentation for review and processing Assist with time entry tracking, billing‑related follow‑up and light accounting/admin support Maintain confidential records and ensure accuracy in documentation Other Duties Support special projects and various administrative tasks as assigned Help plan internal events, team meetings and client‑related office coordination Maintain discretion with sensitive and confidential information Seniority Level Entry level Employment Type Full‑time Job Function Administrative Industries Business Consulting and Services Consumer Services Referrals increase your chances of interviewing at MESCH, PLLC by 2x. #J-18808-Ljbffr