Kelly Services
Documentation Control Specialist – Jacksonville, FL
Kelly Outsourcing Consulting Group KellyOCG, a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a
Documentation Control Specialist
for a project engagement at one of our Global clients in Jacksonville, FL. This role is a full‑time, fully benefited position.
As a KellyOCG employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You’ll also be eligible for paid time off, including holiday, vacation, and sick/personal time. All KellyOCG employees receive annual performance reviews.
Title:
Documentation Control Specialist
Location:
Jacksonville (32256)
Pay:
open.; plus benefits and PTO
Hours:
M-F 8am-5pm
Duration:
One year contract
Job Summary:
Coordinates Records Management (RM) projects and assists with additional duties within RM.
Facilitates JJVC Records Management Program.
Maintains Vital Records Listing.
Prepares submissions of SOPs for the document control process controlled through eDMS (QUMAS)(Agile), ensuring compliance to ISO, GMP and BSI regulations, utilizing the computer networks to prepare documents to the on‑line system.
Responsible for maintaining and supporting departmental internal database maintenance of on‑line indices.
Lead responsibilities for document lifecycle management and process audits for the department.
Research, recommend, and implement efficiency improving tools and procedures and takes action/responsibility for developing databases, reports, etc.
Evaluates Workflow Coordinator processes and communicates non‑conformances to management.
Provides electronic storage for records retention to create images of documents and records for global documentation.
Indexes and organizes records based on standardized cross‑filing system which can be retrieved in a timely manner.
Monitors records retention of documents related to the records management process and generates reports by retrieving records from electronic storage as requested.
May perform other document‑related duties outside the department such as document coordination, customer issue investigation, safety training/inspections, and internal & external audit support activities.
Promotes a culture of Regulatory Compliance and Risk Management throughout the organization.
Supports departmental and franchise objectives, while adhering to the company Credo, as well as local safety and environmental policy and procedures.
Responsibilities:
Facilitate Records Management Program Objectives (40%)
Edits and prepares new/revised documents and forms that are submitted for the documentation processes, ensuring their compliance to ISO, GMP and BSI regulations (40%)
Utilizes computer networks to transfer approved (and effective) documents to the on‑line system; maintains and supports on‑line indices and signatory matrices (10%)
Performs regular audits of documents in approval cycles (5%)
Evaluates Workflow Coordinator processes and communicates non‑conformances to management and affected departments (5%)
Qualifications:
Two years technical training education or equivalent experience: high school degree or equivalent required.
3 or more years previous clerical/technical experience in document management
Must have thorough knowledge and understanding of administrative principles and concepts.
Ability to utilize the database system for storing and retrieving archived documents that are not listed within eDMS QUMAS.
Ability to use computer systems for off‑site document storage activities.
Proven self‑starting/high initiative track record.
Ability to work in a team setting.
Excellent communication skills (both verbal and written).
Knowledge of ISO/GMP/BSI regulations.
Ability to be flexible and successfully manage complexity.
Strong, proven organizational skills.
Ability to handle multiple priorities successfully.
Ability to coordinate and work with multiple departments and cultures.
Up to 200 documents/forms/investigations/analyses per month.
Ability to use Personal Computer, Printer, Telephone, Facsimile, Scanner, Copier, Calculator, Microsoft Office products, Software as required.
Expertise in company document management computerized system (QUMAS) administrative side E DocCompliance, preferred. Word, Excel, Visio software applications.
Internal Auditing.
Daily interaction with internal/external customers.
Internet/Iron Mountain for processing and retrieving records from off‑site storage.
Scanning software.
Apply now for immediate consideration!
Please do not contact your local Kelly branch office as it is not filling this position. #p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.
#J-18808-Ljbffr
Kelly Outsourcing Consulting Group KellyOCG, a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a
Documentation Control Specialist
for a project engagement at one of our Global clients in Jacksonville, FL. This role is a full‑time, fully benefited position.
As a KellyOCG employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You’ll also be eligible for paid time off, including holiday, vacation, and sick/personal time. All KellyOCG employees receive annual performance reviews.
Title:
Documentation Control Specialist
Location:
Jacksonville (32256)
Pay:
open.; plus benefits and PTO
Hours:
M-F 8am-5pm
Duration:
One year contract
Job Summary:
Coordinates Records Management (RM) projects and assists with additional duties within RM.
Facilitates JJVC Records Management Program.
Maintains Vital Records Listing.
Prepares submissions of SOPs for the document control process controlled through eDMS (QUMAS)(Agile), ensuring compliance to ISO, GMP and BSI regulations, utilizing the computer networks to prepare documents to the on‑line system.
Responsible for maintaining and supporting departmental internal database maintenance of on‑line indices.
Lead responsibilities for document lifecycle management and process audits for the department.
Research, recommend, and implement efficiency improving tools and procedures and takes action/responsibility for developing databases, reports, etc.
Evaluates Workflow Coordinator processes and communicates non‑conformances to management.
Provides electronic storage for records retention to create images of documents and records for global documentation.
Indexes and organizes records based on standardized cross‑filing system which can be retrieved in a timely manner.
Monitors records retention of documents related to the records management process and generates reports by retrieving records from electronic storage as requested.
May perform other document‑related duties outside the department such as document coordination, customer issue investigation, safety training/inspections, and internal & external audit support activities.
Promotes a culture of Regulatory Compliance and Risk Management throughout the organization.
Supports departmental and franchise objectives, while adhering to the company Credo, as well as local safety and environmental policy and procedures.
Responsibilities:
Facilitate Records Management Program Objectives (40%)
Edits and prepares new/revised documents and forms that are submitted for the documentation processes, ensuring their compliance to ISO, GMP and BSI regulations (40%)
Utilizes computer networks to transfer approved (and effective) documents to the on‑line system; maintains and supports on‑line indices and signatory matrices (10%)
Performs regular audits of documents in approval cycles (5%)
Evaluates Workflow Coordinator processes and communicates non‑conformances to management and affected departments (5%)
Qualifications:
Two years technical training education or equivalent experience: high school degree or equivalent required.
3 or more years previous clerical/technical experience in document management
Must have thorough knowledge and understanding of administrative principles and concepts.
Ability to utilize the database system for storing and retrieving archived documents that are not listed within eDMS QUMAS.
Ability to use computer systems for off‑site document storage activities.
Proven self‑starting/high initiative track record.
Ability to work in a team setting.
Excellent communication skills (both verbal and written).
Knowledge of ISO/GMP/BSI regulations.
Ability to be flexible and successfully manage complexity.
Strong, proven organizational skills.
Ability to handle multiple priorities successfully.
Ability to coordinate and work with multiple departments and cultures.
Up to 200 documents/forms/investigations/analyses per month.
Ability to use Personal Computer, Printer, Telephone, Facsimile, Scanner, Copier, Calculator, Microsoft Office products, Software as required.
Expertise in company document management computerized system (QUMAS) administrative side E DocCompliance, preferred. Word, Excel, Visio software applications.
Internal Auditing.
Daily interaction with internal/external customers.
Internet/Iron Mountain for processing and retrieving records from off‑site storage.
Scanning software.
Apply now for immediate consideration!
Please do not contact your local Kelly branch office as it is not filling this position. #p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.
#J-18808-Ljbffr