Robert Half
Office Administrator Job at Robert Half in West Palm Beach
Robert Half, West Palm Beach, FL, US
Description We are looking for a motivated and detail-oriented Office Administrator to oversee essential administrative functions and support the daily operations of our growing organization. This role requires a proactive individual who can manage tasks related to finance, human resources, and vendor coordination while maintaining accurate records and ensuring compliance. Join a dynamic team where your organizational skills will contribute significantly to the company's success. Responsibilities:
- Oversee daily administrative operations and maintain accurate internal records.
- File monthly state tax forms and ensure compliance with local regulations.
- Coordinate employee onboarding and offboarding processes, including documentation and benefits administration.
- Manage personnel files and maintain compliance with company policies.
- Process vendor invoices, organize billing records, and assist with expense tracking and reconciliation.
- Perform basic bookkeeping tasks using QuickBooks to support financial operations.
- Maintain digital workflows and records using Google Workspace tools.
- Support equity management and cap table administration using Carta.
- Liaise with external vendors, accountants, and service providers to ensure smooth operations. Requirements - At least 2 years of experience in administrative roles such as Office Administrator or Administrative Assistant.
- Proficiency in QuickBooks for basic bookkeeping and financial tasks.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Familiarity with Google Workspace tools, including Docs, Sheets, and Drive.
- Excellent communication skills, both written and verbal.
- Experience with equity management tools like Carta is preferred.
- Self-motivated and capable of working independently in a remote setting.
- Attention to detail and the ability to maintain accurate records.