Robert Half
Robert Half is hiring: Office Administrator in West Palm Beach
Robert Half, West Palm Beach, FL, US
Description Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Office Administrator to join their team. This position plays a vital role in ensuring smooth daily office operations, managing invoicing processes, and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks. Responsibilities:
- Organize and oversee daily administrative tasks, including scheduling, correspondence, and office support.
- Process light accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks.
- Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation.
- Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries.
- Provide assistance to the team with document organization, filing systems, and workflow management.
- Facilitate onsite/offsite meetings and help organize office events and visitors.
- Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness.
- Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency.
- Minimum of 3 years' experience in an administrative role, preferably in architecture, engineering, or design industries.
- Proficiency in QuickBooks for invoicing or payment posting.
- Ability to handle multiple priorities independently while demonstrating strong initiative and problem-solving skills.
- Excellent organizational capabilities along with strong written and verbal communication skills.
- Competence in Microsoft Office Suite.
- Experience in vendor management and managing relationships.
- Strong focus on communications skills and taking initiative.