State of Minnesota
Health Information Management Specialist / Office & Administrative Specialist In
State of Minnesota, Fergus Falls, Minnesota, United States, 56537
Health Information Management Specialist / Office & Administrative Specialist Intermediate
Apply for the
Health Information Management Specialist / Office & Administrative Specialist Intermediate
role at the
State of Minnesota .
Job Details
Working Title: Health Information Management Specialist / Office & Administrative Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
Job ID: 91164
Location: Fergus Falls
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 01/02/2026
Closing Date: 01/08/2026
Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Fergus Falls AFSCME
Division/Unit: Mental Health & Substance Abuse Treatment Services / CBHH Fergus Falls Admin Supp
Work Shift/Work Hours: Day Shift / 8:00am-4:30pm
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 per hour; $43,346 - $57,482 per year
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: CBHH Fergus Falls
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Role Overview Community Behavioral Health Hospital (CBHH) in Fergus Falls is seeking a talented, mission‑driven, person‑centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH is a 16‑bed inpatient psychiatric facility for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.
Responsibilities
Maintain a current, comprehensive medical record for all patients from admission to discharge.
Manage census information system by complying with date and ensuring accuracy and availability of patient numbers, characteristics, location, and statistical reports.
Assure timely dissemination of medical record information.
Minimum Qualifications
Customer services skills sufficient to communicate information to clients, including phone calls and walk‑in contacts in a helpful and courteous manner.
Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
Database management skills sufficient to locate, update, and retrieve health information from a variety of databases.
English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.
Physical demands include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort, and file documents.
Specialized terminology skills to include medical terminology, document management, scanning, indexing, and quality control.
Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports, and forms.
Preferred Qualifications
Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance work‑order systems and learning management systems.
1 to 3 years of office management experience with medical records management.
Experience providing clerical or office support in a healthcare setting, such as hospital, clinic, or nursing home.
Additional Requirements To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Reference / background checks – Direct Care & Treatment will conduct reference checks to verify job‑related credentials and a criminal background check prior to appointment. Direct Care & Treatment healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact: Jonathan Stone at jonathan.stone@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kaitlin Weckwerth at kaitlin.weckwerth@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at Accommodations.DCT@state.mn.us or call 651‑539‑7243.
Certified Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service‑connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: kaitlin.weckwerth@state.mn.us.
Direct Care & Treatment Overview DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working Together to Improve the State We Love What do Minnesota's State employees have in common? A sense of purpose in their work, connection with their coworkers and communities, and opportunities for personal and professional growth.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Annual pay increases
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Career Support
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us and let us know the support you need.
Seniority Level Entry level
Employment Type Full‑time
Job Function Health Care Provider
Industries Government Administration
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Health Information Management Specialist / Office & Administrative Specialist Intermediate
role at the
State of Minnesota .
Job Details
Working Title: Health Information Management Specialist / Office & Administrative Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
Job ID: 91164
Location: Fergus Falls
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 01/02/2026
Closing Date: 01/08/2026
Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Fergus Falls AFSCME
Division/Unit: Mental Health & Substance Abuse Treatment Services / CBHH Fergus Falls Admin Supp
Work Shift/Work Hours: Day Shift / 8:00am-4:30pm
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 per hour; $43,346 - $57,482 per year
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: CBHH Fergus Falls
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Role Overview Community Behavioral Health Hospital (CBHH) in Fergus Falls is seeking a talented, mission‑driven, person‑centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH is a 16‑bed inpatient psychiatric facility for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.
Responsibilities
Maintain a current, comprehensive medical record for all patients from admission to discharge.
Manage census information system by complying with date and ensuring accuracy and availability of patient numbers, characteristics, location, and statistical reports.
Assure timely dissemination of medical record information.
Minimum Qualifications
Customer services skills sufficient to communicate information to clients, including phone calls and walk‑in contacts in a helpful and courteous manner.
Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
Database management skills sufficient to locate, update, and retrieve health information from a variety of databases.
English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.
Physical demands include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort, and file documents.
Specialized terminology skills to include medical terminology, document management, scanning, indexing, and quality control.
Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports, and forms.
Preferred Qualifications
Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance work‑order systems and learning management systems.
1 to 3 years of office management experience with medical records management.
Experience providing clerical or office support in a healthcare setting, such as hospital, clinic, or nursing home.
Additional Requirements To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Reference / background checks – Direct Care & Treatment will conduct reference checks to verify job‑related credentials and a criminal background check prior to appointment. Direct Care & Treatment healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact: Jonathan Stone at jonathan.stone@state.mn.us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kaitlin Weckwerth at kaitlin.weckwerth@state.mn.us.
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at Accommodations.DCT@state.mn.us or call 651‑539‑7243.
Certified Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service‑connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: kaitlin.weckwerth@state.mn.us.
Direct Care & Treatment Overview DCT operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working Together to Improve the State We Love What do Minnesota's State employees have in common? A sense of purpose in their work, connection with their coworkers and communities, and opportunities for personal and professional growth.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Paid vacation and sick leave
12 paid holidays each year
Annual pay increases
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Career Support
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us and let us know the support you need.
Seniority Level Entry level
Employment Type Full‑time
Job Function Health Care Provider
Industries Government Administration
Referrals increase your chances of interviewing at State of Minnesota by 2x.
Get notified about new Health Information Specialist jobs in
Fergus Falls, MN .
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr