Hawaii Staffing is hiring: Executive Assistant in Honolulu

Executive Assistant Opportunity

We are seeking an experienced Executive Assistant to support senior leadership in a prominent Honolulu law firm. This onsite position requires strong organizational, communication, and confidentiality skills. Due to onsite duties and in-person interview requirements, preference will be given to Hawaii residents. Join our team and help drive operational excellence at a leading Honolulu law firm.

Key Responsibilities:

• Provide high-level administrative support to attorneys and firm partners, including calendar management, travel coordination, and meeting scheduling.
• Draft, review, and manage legal correspondence and confidential documents.
• Prepare and organize materials for court proceedings, client meetings, and firm presentations.
• Arrange and coordinate legal filings, ensuring compliance with court deadlines and procedures.
• Screen and direct phone calls, emails, and visitors with professionalism and discretion.
• Assist with billing, time entry, and expense reporting.
• Liaise with clients, court personnel, and external partners on behalf of executive staff.
• Uphold strict confidentiality regarding sensitive firm and client information.

Desired Skills & Qualifications:

• Prior experience as an executive or legal assistant (law firm or legal department preferred).
• Strong proficiency in Microsoft Office and document management systems.
• Excellent written and verbal communication skills.
• Detail-oriented, organized, and able to manage multiple priorities under tight deadlines.
• Professional demeanor, sound judgment, and a high degree of discretion.

Location & Requirements:

• This role is based onsite in Honolulu.
• Hawaii residency is preferred due to onsite and in-person interview requirements.