Executive Assistant III_COFR Job at Colorado Staffing in Broomfield

Executive Assistant - Senior

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serve as a thought partner to their assigned leader(s). The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior - may supervise other administrative caregivers.

Skills:

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Physical Requirements:

We are seeking a highly organized and detail-oriented professional with a minimum of five years of experience supporting an executive. The ideal candidate will have strong expertise in PowerPoint presentations development, email and calendar management, and demonstrated experience with travel coordination and billing process. The position is based out of Broomfield.

Required Qualifications:

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader.
• Demonstrated ability to work efficiently and effectively in an independent manner.
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively.
• Demonstrated organizational and problem-solving skills with high attention to detail.
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal skills with internal and external senior-level leaders.
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar.
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities.
• Demonstrated ability to manage conflicting priorities without loss of composure.

Preferred Qualifications:

• Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Physical Requirements:

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.

Location: Peaks Regional Office

Work City: Broomfield

Work State: Colorado

Scheduled Weekly Hours: 40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $31.95 - $48.66

We care about your well-being mind, body, and spirit which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.