TeamHealth
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Administrative Assistant
role at
TeamHealth
2 days ago Be among the first 25 applicants
Join to apply for the
Administrative Assistant
role at
TeamHealth
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External Job Description And Responsibilities TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together. Newsweek Magazine recognizes TeamHealth ‘as one of the greatest workplaces for diversity and one of the greatest workplaces for women; 2024-2025’. Becker’s Hospital Review names TeamHealth among the top 150 places to work in healthcare. We continue to grow across the country from our Clinicians to Corporate Employees. Join us!
What We Offer
Career Growth Opportunities
A Culture anchored in a strong sense of belonging
Benefits (Medical/Dental/Vision) begin the first of the month following 30 days of employment
401k (Discretionary match)
Generous PTO
8 Paid Holidays
Equipment Provided for Remote Roles
Overview The Administrative Assistant is responsible for general office administration duties including data entry and report generation using MS Word and MS Excel, ordering office supplies, managing FedEx shipments and coordinating facility maintenance/repairs.
Essential Duties & Responsibilities
Answers and directs calls in a professional and courteous manner; greets visitors/vendors and follows proper protocol
Prepares daily, weekly and monthly reports as required
Performs general clerical duties (filing, copying, faxing, and scanning)
Prepares contract start-up packages as requested
Monitors, maintains and orders office supplies as needed
Maintains required information for vendors, printers, evacuation protocol and internal contacts
Performs initial assessment of building maintenance issues including but not limited to janitorial, HVAC, plumbing, restrooms and break room equipment, and reports maintenance issues to Facilities Manager and schedule maintenance/service as directed
Performs sorting, matching and mailing refund checks
Uploads invoices/receipts to accounts payable system to facilitate payment
Prepare UPS and FedEx shipping labels and packages as requested; maintain shipping supplies
Creates new hire badges; activate/deactivate badges accordingly
Participates in planning and hosting of employee engagement events
Performs other duties and assignments as requested
Qualifications & Experience
Advanced experience with MS Word and MS Excel; ability to create, modify cells, and insert formulas within Excel is required; and experience with PowerPoint and Visio
High school diploma or equivalent required
Excellent oral and written communication skills; professional appearance is required as this person will be greeting visitors
Experience with multi-line telephone system
Must have ability to multi-task in a fast paced environment
Excellent organizational skills including but not limited to general organizing, planning and time management
Location On-Site
Working Level Full-Time
Job Category Admin-Clerical, Administrative, Customer Service
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Administrative Assistant
role at
TeamHealth
2 days ago Be among the first 25 applicants
Join to apply for the
Administrative Assistant
role at
TeamHealth
Get AI-powered advice on this job and more exclusive features.
External Job Description And Responsibilities TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together. Newsweek Magazine recognizes TeamHealth ‘as one of the greatest workplaces for diversity and one of the greatest workplaces for women; 2024-2025’. Becker’s Hospital Review names TeamHealth among the top 150 places to work in healthcare. We continue to grow across the country from our Clinicians to Corporate Employees. Join us!
What We Offer
Career Growth Opportunities
A Culture anchored in a strong sense of belonging
Benefits (Medical/Dental/Vision) begin the first of the month following 30 days of employment
401k (Discretionary match)
Generous PTO
8 Paid Holidays
Equipment Provided for Remote Roles
Overview The Administrative Assistant is responsible for general office administration duties including data entry and report generation using MS Word and MS Excel, ordering office supplies, managing FedEx shipments and coordinating facility maintenance/repairs.
Essential Duties & Responsibilities
Answers and directs calls in a professional and courteous manner; greets visitors/vendors and follows proper protocol
Prepares daily, weekly and monthly reports as required
Performs general clerical duties (filing, copying, faxing, and scanning)
Prepares contract start-up packages as requested
Monitors, maintains and orders office supplies as needed
Maintains required information for vendors, printers, evacuation protocol and internal contacts
Performs initial assessment of building maintenance issues including but not limited to janitorial, HVAC, plumbing, restrooms and break room equipment, and reports maintenance issues to Facilities Manager and schedule maintenance/service as directed
Performs sorting, matching and mailing refund checks
Uploads invoices/receipts to accounts payable system to facilitate payment
Prepare UPS and FedEx shipping labels and packages as requested; maintain shipping supplies
Creates new hire badges; activate/deactivate badges accordingly
Participates in planning and hosting of employee engagement events
Performs other duties and assignments as requested
Qualifications & Experience
Advanced experience with MS Word and MS Excel; ability to create, modify cells, and insert formulas within Excel is required; and experience with PowerPoint and Visio
High school diploma or equivalent required
Excellent oral and written communication skills; professional appearance is required as this person will be greeting visitors
Experience with multi-line telephone system
Must have ability to multi-task in a fast paced environment
Excellent organizational skills including but not limited to general organizing, planning and time management
Location On-Site
Working Level Full-Time
Job Category Admin-Clerical, Administrative, Customer Service
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