Administrative Assistant

Summary The position of Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Ability to effectively communicate via phone and email ensuring that all this position duties are completed accurately and delivered with high quality and in a timely manner. To be successful in this role, you should be well-organized. Typically reports to a manager or head of a unit/department.

Essential Duties and Responsibilities

Perform administrative duties such as preparing and filing monitored documents, answering telephones and handling routine correspondence.

Maintain supply of general office, break room and office equipment.

Check the break-room, bathrooms and meeting rooms.

Enter, update and maintain Admin & Logistics-related data into a computer system or software upon request.

Renew the registration for company cars, take them to an auto shop when the maintenance is required, add and maintain the driving records.

Maintain the water dispensers periodically.

Assist with Japanese and English translation upon request.

Perform other duties as assigned.

Requirements

Japanese language (read and write)

English language (business level or above)

Excellent written and verbal communication skills

Organizational skills

Hospitality and Supportive skills

Proficiency in MS Office (MS Excel and Word)

Comfortable handling confidential information

High school degree

Working Conditions This position works Monday through Friday 8:30 a.m. -2:00 p.m. This position may be required to work overtime.

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