Coremaintenance
Description
Administrative Assistant
We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity.
Key Responsibilities
Provide administrative support to management and staff
Prepare, organize, and maintain documents, spreadsheets, reports, and digital files
Assist with job-related paperwork, work orders, purchase orders, and service logs
Coordinate communication between office personnel and field technicians
Process incoming and outgoing emails, phone calls, shipments, and deliveries
Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking
Manage schedules, appointments, and calendars
Maintain office supplies and equipment
Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials
Perform additional administrative duties as needed to support daily operations
Skills and Qualifications
High school diploma or equivalent required; associate degree preferred
1-3 years of prior administrative or office support experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Experience using QuickBooks
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Demonstrated ability to work independently and collaboratively within a team
High attention to detail and accuracy
Preferred Skills and Qualifications
Experience working in industrial maintenance, construction, or service-based industries
Familiarity with work-order systems, business software, or accounting programs
Ability to multitask effectively and adapt to shifting priorities
Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.
#J-18808-Ljbffr
We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity.
Key Responsibilities
Provide administrative support to management and staff
Prepare, organize, and maintain documents, spreadsheets, reports, and digital files
Assist with job-related paperwork, work orders, purchase orders, and service logs
Coordinate communication between office personnel and field technicians
Process incoming and outgoing emails, phone calls, shipments, and deliveries
Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking
Manage schedules, appointments, and calendars
Maintain office supplies and equipment
Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials
Perform additional administrative duties as needed to support daily operations
Skills and Qualifications
High school diploma or equivalent required; associate degree preferred
1-3 years of prior administrative or office support experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Experience using QuickBooks
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Demonstrated ability to work independently and collaboratively within a team
High attention to detail and accuracy
Preferred Skills and Qualifications
Experience working in industrial maintenance, construction, or service-based industries
Familiarity with work-order systems, business software, or accounting programs
Ability to multitask effectively and adapt to shifting priorities
Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.
#J-18808-Ljbffr