Administrative Assistant Job at Coremaintenance in El Paso

Description Administrative Assistant We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity. Key Responsibilities Provide administrative support to management and staff Prepare, organize, and maintain documents, spreadsheets, reports, and digital files Assist with job-related paperwork, work orders, purchase orders, and service logs Coordinate communication between office personnel and field technicians Process incoming and outgoing emails, phone calls, shipments, and deliveries Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking Manage schedules, appointments, and calendars Maintain office supplies and equipment Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials Perform additional administrative duties as needed to support daily operations Skills and Qualifications High school diploma or equivalent required; associate degree preferred 1-3 years of prior administrative or office support experience Proficient in Microsoft Office Suite (Word, Excel, Outlook) Experience using QuickBooks Strong organizational and time-management skills Excellent written and verbal communication skills Ability to manage multiple priorities and meet deadlines Demonstrated ability to work independently and collaboratively within a team High attention to detail and accuracy Preferred Skills and Qualifications Experience working in industrial maintenance, construction, or service-based industries Familiarity with work-order systems, business software, or accounting programs Ability to multitask effectively and adapt to shifting priorities Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence. #J-18808-Ljbffr