State of California
Salary:
$3,829.00 - $4,794.00 per Month; New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date:
1/15/2026
Application Methods:
Electronic (Using your CalCareer Account), By Mail, Drop‑off
The Office Technician provides support to the Branch Chief, Contract Managers, consultants, and Associate Governmental Program Analysts of the Consultant Services Unit (CSU). Duties will include, but are not limited to:
Maintain record of new contracts, amendments, task orders, and consultant monthly invoices by filing electronic documents in the CSU shared drive and updating the unit's databases and record logs.
Data entry, communicating with clients, working with word processing, spreadsheets, and databases.
Use of excel tools such as pivot tables and formulas to prepare various reports.
Use FileMaker Pro, CGI Advantage and various record logs for data entry, updating records and searching information.
Use infoAdvantage and Datalink queries to extract data and prepare reports.
Give support to other offices upon request, such as providing Program Managers status of pending Architecture and Engineering (A&E) work under specific projects and phases, and preparing documents for Public Records requests.
Prepare minutes from staff meetings.
Maintain and request office supplies.
Assist with interviews by scheduling appointments, setting up interview room and escorting visitors.
Provide support in hosting department events such as Outreaches and Calmentor events. Set‑up and take down of various computer equipment, such as laptops and projectors.
Process incoming and outgoing mail.
PARF# 08-6-536/ JC-503127
Eligibility for hire may be determined by your score on the OFFICE TECHNICIAN (TYPING) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G. https://youtu.be/oC9wIp8QalI
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions Position located at 464 W 4th Street, San Bernardino CA 92401, San Bernardino County. Multiple positions may be filled from this recruitment.
While at their base of operation, the incumbent will work indoors in a climate‑controlled location under artificial lighting. Activities include, but are not limited to, sitting for prolonged periods of time while using the telephone, keyboard, and video display terminal. Keyboard use will be approximately 75% of the time. May require employee to work overtime and vacations may be restricted during expected and/or unexpected peak workload periods.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in‑person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (TYPING)
OFFICE TECHNICIAN (TYPING) $3,829.00 - $4,794.00. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information Caltrans Mission: Improving lives and communities through transportation.
Caltrans Vision: A thriving and connected California.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below.
Address for Mailing Application Packages:
Department of Transportation California Department of Transportation Attn: Caltrans DHR Contact - JC-503127 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705
Address for Drop‑Off Application Packages:
Department of Transportation California Department of Transportation Caltrans DHR Contact - JC-503127 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705 Closed on weekends and State holidays. 08:00 AM - 05:00 PM
Desirable Qualifications
Knowledge of Excel pivot tables, formulas such as V‑Lookup, and preparing budget reports.
Good note‑taking skills and preparing meeting minutes.
The ideal candidate is reliable, well organized, prioritizes work and makes efficient use of time.
Develop good rapport and respectful relationships with team members and clients.
Knowledge of accounting, math skills and clerical work experience are a plus.
Knowledge of CGI Advantage and Datalink is desirable but not required.
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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$3,829.00 - $4,794.00 per Month; New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Final Filing Date:
1/15/2026
Application Methods:
Electronic (Using your CalCareer Account), By Mail, Drop‑off
The Office Technician provides support to the Branch Chief, Contract Managers, consultants, and Associate Governmental Program Analysts of the Consultant Services Unit (CSU). Duties will include, but are not limited to:
Maintain record of new contracts, amendments, task orders, and consultant monthly invoices by filing electronic documents in the CSU shared drive and updating the unit's databases and record logs.
Data entry, communicating with clients, working with word processing, spreadsheets, and databases.
Use of excel tools such as pivot tables and formulas to prepare various reports.
Use FileMaker Pro, CGI Advantage and various record logs for data entry, updating records and searching information.
Use infoAdvantage and Datalink queries to extract data and prepare reports.
Give support to other offices upon request, such as providing Program Managers status of pending Architecture and Engineering (A&E) work under specific projects and phases, and preparing documents for Public Records requests.
Prepare minutes from staff meetings.
Maintain and request office supplies.
Assist with interviews by scheduling appointments, setting up interview room and escorting visitors.
Provide support in hosting department events such as Outreaches and Calmentor events. Set‑up and take down of various computer equipment, such as laptops and projectors.
Process incoming and outgoing mail.
PARF# 08-6-536/ JC-503127
Eligibility for hire may be determined by your score on the OFFICE TECHNICIAN (TYPING) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G. https://youtu.be/oC9wIp8QalI
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions Position located at 464 W 4th Street, San Bernardino CA 92401, San Bernardino County. Multiple positions may be filled from this recruitment.
While at their base of operation, the incumbent will work indoors in a climate‑controlled location under artificial lighting. Activities include, but are not limited to, sitting for prolonged periods of time while using the telephone, keyboard, and video display terminal. Keyboard use will be approximately 75% of the time. May require employee to work overtime and vacations may be restricted during expected and/or unexpected peak workload periods.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in‑person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (TYPING)
OFFICE TECHNICIAN (TYPING) $3,829.00 - $4,794.00. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information Caltrans Mission: Improving lives and communities through transportation.
Caltrans Vision: A thriving and connected California.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below.
Address for Mailing Application Packages:
Department of Transportation California Department of Transportation Attn: Caltrans DHR Contact - JC-503127 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705
Address for Drop‑Off Application Packages:
Department of Transportation California Department of Transportation Caltrans DHR Contact - JC-503127 1750 E. 4th Street, 1st Floor Santa Ana , CA 92705 Closed on weekends and State holidays. 08:00 AM - 05:00 PM
Desirable Qualifications
Knowledge of Excel pivot tables, formulas such as V‑Lookup, and preparing budget reports.
Good note‑taking skills and preparing meeting minutes.
The ideal candidate is reliable, well organized, prioritizes work and makes efficient use of time.
Develop good rapport and respectful relationships with team members and clients.
Knowledge of accounting, math skills and clerical work experience are a plus.
Knowledge of CGI Advantage and Datalink is desirable but not required.
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr