Muth Electric, Inc.
Temporary Administrative Assistant
Muth Electric, Inc., Cedar Rapids, Iowa, United States, 52404
Temporary Division Administrative Assistant
Position Summary
Muth Electric is seeking a Temporary Administrative Assistant in Cedar Rapids, IA. Preferred candidates will be familiar with administrative construction practices. Provides administrative support to the Project Manager and Superintendent from the job site on all matters as requested.
Position Responsibilities
Operate computers programmed with accounting software to record, store, and analyze information.
Answer and direct phone calls as appropriate. Screen particular calls as necessary (to eliminate and reduce unwanted calls by telemarketers).
Create work order tickets
Enter and verify labor, material, other costs, completion, and cost summaries for Work Orders.
Match packing slips with invoices, and record the necessary information to perform invoice approval.
Track Service Jobs In Progress.
Verify employee time cards weekly.
Prepare correspondence such as quote letters and mailings in a timely fashion.
Handle freight claims.
Complete Service Estimates as directed.
Perform collections for past due customers.
Meet deadlines set by Corporate for weekly and month end processing.
Track petty cash, process credit card payments and make bank deposits as necessary.
Assist in purchase order entry as needed.
Assist Service Manager as necessary.
Assist Customer Service Representative as necessary and applicable.
Prepare, complete and submit Operation and Maintenance Manuals (O&M) as required by project.
Receive and maintain shop drawings for all projects in progress.
Track vehicle wash records, log mileage transfers, and other pertinent information as directed.
Complete locates as requested.
Complete state and city affidavits as requested.
Complete employee orientations, collect required paperwork and communicate necessary information.
Perform general administrative office duties such as but not limited to copying, updating manuals, ordering general office supplies, filing, sorting and distributing mail and faxes, and handling correspondence. Including the coordination of pick-up and delivery of express mail services (FedEx, UPS, etc.)
Perform other duties as requested and assigned in a timely fashion.
Position Requirements Essential skills and experience
Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Excel, Outlook and Word software.
Knowledge of office administration procedures.
Ability to operate most standard office equipment.
Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Good to excellent spelling, grammar and written communication skills.
Excellent telephone and oral communication skills.
Education/Experience Associate's degree (A. A) or equivalent from two‑year college or technical school; or one or more years related experience and/or training; or equivalent combination of education and experience.
Job Type Full‑Time / Part‑Time
About the Organization For over 50 years, Muth Electric Inc. has been building a reputation as a leader in the electrical construction and service field. We pride ourselves in our philosophy…do the absolute best in any job. We believe in offering our employees the most current knowledge, training, and tools to become a highly‑skilled professional that delivers outstanding customer service. Many exciting, challenging, and rewarding opportunities await you today!
EEO Statement Muth Electric is an Equal Employment Opportunity Employer.
FEDERAL LAW OBLIGATES US TO PROVIDE REASONABLE ACCOMMODATION TO THE KNOWN DISABILITIES OF APPLICANTS AND EMPLOYEES, UNLESS TO DO SO WOULD IMPOSE AN UNDUE HARDSHIP. PLEASE FEEL FREE TO LET US KNOW IF YOU NEED AN ACCOMMODATION TO COMPLETE THE APPLICATION PROCESS OR TO PERFORM ANY ESSENTIAL ELEMENTS OF THE POSITION SOUGHT.
Important: This application form was designed for use by persons applying for various types of positions. Some questions may not be completely applicable to your situation, but we ask that you answer ALL job‑related inquiries. If a question does not apply, please mark "N/A" (not applicable).
Applications are considered for all positions, and employees are treated during employment, without regard to race, religion, gender, national origin, age, disability, or any other prohibited basis of discrimination, as provided under applicable state and federal law.
Notice to Applicants: Screening tests for illegal drug use are required as a Conditional Offer of Employment.
This position is currently accepting applications.
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Position Responsibilities
Operate computers programmed with accounting software to record, store, and analyze information.
Answer and direct phone calls as appropriate. Screen particular calls as necessary (to eliminate and reduce unwanted calls by telemarketers).
Create work order tickets
Enter and verify labor, material, other costs, completion, and cost summaries for Work Orders.
Match packing slips with invoices, and record the necessary information to perform invoice approval.
Track Service Jobs In Progress.
Verify employee time cards weekly.
Prepare correspondence such as quote letters and mailings in a timely fashion.
Handle freight claims.
Complete Service Estimates as directed.
Perform collections for past due customers.
Meet deadlines set by Corporate for weekly and month end processing.
Track petty cash, process credit card payments and make bank deposits as necessary.
Assist in purchase order entry as needed.
Assist Service Manager as necessary.
Assist Customer Service Representative as necessary and applicable.
Prepare, complete and submit Operation and Maintenance Manuals (O&M) as required by project.
Receive and maintain shop drawings for all projects in progress.
Track vehicle wash records, log mileage transfers, and other pertinent information as directed.
Complete locates as requested.
Complete state and city affidavits as requested.
Complete employee orientations, collect required paperwork and communicate necessary information.
Perform general administrative office duties such as but not limited to copying, updating manuals, ordering general office supplies, filing, sorting and distributing mail and faxes, and handling correspondence. Including the coordination of pick-up and delivery of express mail services (FedEx, UPS, etc.)
Perform other duties as requested and assigned in a timely fashion.
Position Requirements Essential skills and experience
Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Excel, Outlook and Word software.
Knowledge of office administration procedures.
Ability to operate most standard office equipment.
Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Good to excellent spelling, grammar and written communication skills.
Excellent telephone and oral communication skills.
Education/Experience Associate's degree (A. A) or equivalent from two‑year college or technical school; or one or more years related experience and/or training; or equivalent combination of education and experience.
Job Type Full‑Time / Part‑Time
About the Organization For over 50 years, Muth Electric Inc. has been building a reputation as a leader in the electrical construction and service field. We pride ourselves in our philosophy…do the absolute best in any job. We believe in offering our employees the most current knowledge, training, and tools to become a highly‑skilled professional that delivers outstanding customer service. Many exciting, challenging, and rewarding opportunities await you today!
EEO Statement Muth Electric is an Equal Employment Opportunity Employer.
FEDERAL LAW OBLIGATES US TO PROVIDE REASONABLE ACCOMMODATION TO THE KNOWN DISABILITIES OF APPLICANTS AND EMPLOYEES, UNLESS TO DO SO WOULD IMPOSE AN UNDUE HARDSHIP. PLEASE FEEL FREE TO LET US KNOW IF YOU NEED AN ACCOMMODATION TO COMPLETE THE APPLICATION PROCESS OR TO PERFORM ANY ESSENTIAL ELEMENTS OF THE POSITION SOUGHT.
Important: This application form was designed for use by persons applying for various types of positions. Some questions may not be completely applicable to your situation, but we ask that you answer ALL job‑related inquiries. If a question does not apply, please mark "N/A" (not applicable).
Applications are considered for all positions, and employees are treated during employment, without regard to race, religion, gender, national origin, age, disability, or any other prohibited basis of discrimination, as provided under applicable state and federal law.
Notice to Applicants: Screening tests for illegal drug use are required as a Conditional Offer of Employment.
This position is currently accepting applications.
#J-18808-Ljbffr