ROE
Position Details
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
12/19/2025
Location:
Gavin South Middle School
Date Available:
when hired
District:
Gavin School District
Reports To Principal
Responsibilities
Create and maintain a clean, organized, calm, professional front office environment.
Welcomes families into the school office, answers phones and communicates with classrooms.
Assists in completion of student schedules, class lists, and student database.
Assists in completing school, state and federal reports.
Assists with activities related to opening and closing of the school year.
Keeps inventory and orders supplies, materials, and capital outlay items.
Monitors operations of photocopier, laminator, etc., and calls for service as needed.
Creates and maintains student records and transfers in/out.
Keeps records of Student Activity Fund and Student Activity expenditures.
Monitors staff absences and works with AESOP to ensure daily coverage.
Supports daily student transportation (bus, pick-ups, after school care, activities).
Assists with incoming student orientations.
Assists with outgoing school communications.
Assists with all processes of the financial ordering system.
Assists with morning routine (i.e., lunch orders, attendance, tardies, etc.).
Assists the health assistant as needed.
Assists, updates, and coordinates school calendar and events (building usage, internal school calendar, picture days, assemblies, parent-teacher conferences, school parties, graduation, special lunches, etc.).
Assists teachers with the field trip process (bussing, forms, fees, etc.).
Attends staff meetings (as appropriate).
Performs other tasks (as appropriate).
Qualifications
Proficiency in typing, office computer programs including word processing, spreadsheet, and database.
Working knowledge of basic office procedures and operation of office machinery such as computers, printers, calculators, copiers, fax machines, and multifunction telephones.
Ability to handle sensitive materials in a professional and confidential manner.
Essential Functions and Performance Responsibilities (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Equal Employment Opportunity Statement Gavin School District 37 assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. This job description is intended to accurately reflect the position activities and requirements. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Duties are performed indoors and occasionally outdoors.
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Secretarial/Clerical/Secretary
Date Posted:
12/19/2025
Location:
Gavin South Middle School
Date Available:
when hired
District:
Gavin School District
Reports To Principal
Responsibilities
Create and maintain a clean, organized, calm, professional front office environment.
Welcomes families into the school office, answers phones and communicates with classrooms.
Assists in completion of student schedules, class lists, and student database.
Assists in completing school, state and federal reports.
Assists with activities related to opening and closing of the school year.
Keeps inventory and orders supplies, materials, and capital outlay items.
Monitors operations of photocopier, laminator, etc., and calls for service as needed.
Creates and maintains student records and transfers in/out.
Keeps records of Student Activity Fund and Student Activity expenditures.
Monitors staff absences and works with AESOP to ensure daily coverage.
Supports daily student transportation (bus, pick-ups, after school care, activities).
Assists with incoming student orientations.
Assists with outgoing school communications.
Assists with all processes of the financial ordering system.
Assists with morning routine (i.e., lunch orders, attendance, tardies, etc.).
Assists the health assistant as needed.
Assists, updates, and coordinates school calendar and events (building usage, internal school calendar, picture days, assemblies, parent-teacher conferences, school parties, graduation, special lunches, etc.).
Assists teachers with the field trip process (bussing, forms, fees, etc.).
Attends staff meetings (as appropriate).
Performs other tasks (as appropriate).
Qualifications
Proficiency in typing, office computer programs including word processing, spreadsheet, and database.
Working knowledge of basic office procedures and operation of office machinery such as computers, printers, calculators, copiers, fax machines, and multifunction telephones.
Ability to handle sensitive materials in a professional and confidential manner.
Essential Functions and Performance Responsibilities (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Equal Employment Opportunity Statement Gavin School District 37 assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. This job description is intended to accurately reflect the position activities and requirements. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Duties are performed indoors and occasionally outdoors.
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