Skirball Cultural Center
Administrative Assistant Temporary Position
Skirball Cultural Center, Los Angeles, California, United States, 90079
The Skirball Cultural Center seeks a
Temporary Part-Time Administrative Assistant
to support our
Operations
and
Accounting
teams. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with accuracy and discretion. The position will provide essential administrative and clerical support to ensure smooth day-to-day operations, for 24-30 hours per week, with the possibility of contract renewal. Key Responsibilities
Perform general administrative tasks, including filing, data entry, and document management. Create, maintain, and update department files Respond to internal and external inquiries promptly and professionally. Responsible for invoice processing, purchase orders, expense tracking, and timely reconciliations and coordination with accounting for corrections. Maintain accurate records and ensure compliance with company policies. Prepare reports and assist with special projects as assigned. Assist with the receipt and distribution of incoming and outgoing mail and packages Maintain office supplies inventory; assist with the coordination of maintenance, repair, and/or replacement of office equipment Attend staff meetings, take detailed notes, and prepare and distribute meeting minutes. Plan, organize, and coordinate department meetings, events, and training sessions Assist with special events and minor projects as needed Assist Accounting with various filing and administrative responsibilities Coordinate travel arrangements for staff Qualifications, Experience & Attributes
1–2 years in an administrative support role. Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook). Strong organizational and time-management skills. Excellent written and verbal communication abilities. Ability to handle confidential information with integrity. Detail-oriented, dependable, adaptable, and proactive problem solver. Physical and environmental demands of the job
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.
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Temporary Part-Time Administrative Assistant
to support our
Operations
and
Accounting
teams. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with accuracy and discretion. The position will provide essential administrative and clerical support to ensure smooth day-to-day operations, for 24-30 hours per week, with the possibility of contract renewal. Key Responsibilities
Perform general administrative tasks, including filing, data entry, and document management. Create, maintain, and update department files Respond to internal and external inquiries promptly and professionally. Responsible for invoice processing, purchase orders, expense tracking, and timely reconciliations and coordination with accounting for corrections. Maintain accurate records and ensure compliance with company policies. Prepare reports and assist with special projects as assigned. Assist with the receipt and distribution of incoming and outgoing mail and packages Maintain office supplies inventory; assist with the coordination of maintenance, repair, and/or replacement of office equipment Attend staff meetings, take detailed notes, and prepare and distribute meeting minutes. Plan, organize, and coordinate department meetings, events, and training sessions Assist with special events and minor projects as needed Assist Accounting with various filing and administrative responsibilities Coordinate travel arrangements for staff Qualifications, Experience & Attributes
1–2 years in an administrative support role. Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook). Strong organizational and time-management skills. Excellent written and verbal communication abilities. Ability to handle confidential information with integrity. Detail-oriented, dependable, adaptable, and proactive problem solver. Physical and environmental demands of the job
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.
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