University of Oklahoma
PROS Administrative Student Assistant (SPRING)
University of Oklahoma, Norman, Oklahoma, us, 73019
PROS Administrative Student Assistant (SPRING)
Job Number: 252721
Organization Athletic Department
Schedule Part-time, Variable, dependent on class schedule and assigned responsibilities
Work Type Onsite
Salary Range Targeted salary: $8.00 - $10.00 per hour, based on experience
Benefits No
Required Attachments
Resume
Class Schedule
Job Description Psychological Resources for OU Student-Athletes (PROS) is the embedded mental health and performance psychology department within the OU Athletic Department. PROS seeks an enthusiastic, personable, and inclusive front desk administrative assistant to support the everyday functioning of the PROS department through excellent client service, administrative diligence, and high‑quality initiative and follow through.
Essential Duties
Work well with a variety of staff, coaches, and clients, particularly from the diverse identities represented within the OU student‑athlete population
Communicate well and build rapport quickly with student‑athletes, coaches, administrators, and other staff who interact with the PROS department
Answer PROS phones, emails, and respond to messages on Teamworks
Coordinate the weekly schedule of the PROS consulting psychiatrist, including sending appointment reminders, communicating with Athletic Medicine team, and the consulting psychiatrist
Schedule walk‑in clients for counseling appointments and respond to walk‑in crisis/emergency situations
Schedule ADHD/Learning Disorder testing appointments and assist in management of the PROS testing waitlist
Assist ADHD/Learning Disorder testing clients with initial paperwork, including explaining and reviewing paperwork upon completion
Ensure that ADHD/Learning Disorder files are prepared for weekly testing appointments
Provide intake paperwork for all first‑time appointments
Pick up weekly mail for the PROS office
Maintain timely and accurate scheduling in the PROS electronic medical record
Help PROS staff with other assigned administrative duties/projects
Participate in weekly PROS Group Supervision staff meeting, scheduled Thursdays 10 am–12 pm
Attend relevant department, campus, and mental‑health related trainings that are attended by the entire PROS staff
Maintain a clean and organized front desk space
Required Education Must be currently enrolled in the Spring 2026 term as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.
Required Attachments
Resume
Class Schedule (Spring 2026 OU)
Skills
Communicate and interact effectively, respectfully, and appropriately
Handle multiple tasks in a high‑stress environment
Advertised Physical Requirements
Standard office environment
Special Instructions Selected candidates will be subject to the University of Oklahoma Norman Campus Tuberculosis Testing policy. View policy at https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You belong here!
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity, expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.
Background Check Hiring contingent upon a background check? Yes
Special Indications None
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Organization Athletic Department
Schedule Part-time, Variable, dependent on class schedule and assigned responsibilities
Work Type Onsite
Salary Range Targeted salary: $8.00 - $10.00 per hour, based on experience
Benefits No
Required Attachments
Resume
Class Schedule
Job Description Psychological Resources for OU Student-Athletes (PROS) is the embedded mental health and performance psychology department within the OU Athletic Department. PROS seeks an enthusiastic, personable, and inclusive front desk administrative assistant to support the everyday functioning of the PROS department through excellent client service, administrative diligence, and high‑quality initiative and follow through.
Essential Duties
Work well with a variety of staff, coaches, and clients, particularly from the diverse identities represented within the OU student‑athlete population
Communicate well and build rapport quickly with student‑athletes, coaches, administrators, and other staff who interact with the PROS department
Answer PROS phones, emails, and respond to messages on Teamworks
Coordinate the weekly schedule of the PROS consulting psychiatrist, including sending appointment reminders, communicating with Athletic Medicine team, and the consulting psychiatrist
Schedule walk‑in clients for counseling appointments and respond to walk‑in crisis/emergency situations
Schedule ADHD/Learning Disorder testing appointments and assist in management of the PROS testing waitlist
Assist ADHD/Learning Disorder testing clients with initial paperwork, including explaining and reviewing paperwork upon completion
Ensure that ADHD/Learning Disorder files are prepared for weekly testing appointments
Provide intake paperwork for all first‑time appointments
Pick up weekly mail for the PROS office
Maintain timely and accurate scheduling in the PROS electronic medical record
Help PROS staff with other assigned administrative duties/projects
Participate in weekly PROS Group Supervision staff meeting, scheduled Thursdays 10 am–12 pm
Attend relevant department, campus, and mental‑health related trainings that are attended by the entire PROS staff
Maintain a clean and organized front desk space
Required Education Must be currently enrolled in the Spring 2026 term as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.
Required Attachments
Resume
Class Schedule (Spring 2026 OU)
Skills
Communicate and interact effectively, respectfully, and appropriately
Handle multiple tasks in a high‑stress environment
Advertised Physical Requirements
Standard office environment
Special Instructions Selected candidates will be subject to the University of Oklahoma Norman Campus Tuberculosis Testing policy. View policy at https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You belong here!
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity, expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.
Background Check Hiring contingent upon a background check? Yes
Special Indications None
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