REHABILITATION PROGRAMS - CHAPLAINCY
Administrative Assistant IV - Volunteer Services - Chaplaincy & Volunteer Servic
REHABILITATION PROGRAMS - CHAPLAINCY, Huntsville, Texas, us, 77344
Job Details
Primary Location: United States – Texas – Huntsville Job Title: Office and Administrative Support Employee Status: Regular Schedule: Full‑time Travel: No Work Site Visits: No Study Material: No Hazardous Duty / Longevity Pay: Longevity Pay Overtime Status: Non‑exempt Job Posting: Jan 1, 2026 Closing Date: Jan 13, 2026 Salary: $3,512.27 (RET 2.5% Less) – Pay Basis: Monthly Job Summary
Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. Essential Functions
Performs advanced technical assistance work for an agency program; coordinates work with organizational units of the agency; and assists in the development and maintenance of administrative and technical assistance policies and procedures and manuals. Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; prepares, distributes, and maintains statistical reports; and performs complex typing and word processing. Maintains filing, record keeping, and records management systems to include an automated information system; and compiles and enters data for charts, graphs, databases, statistical summaries, and reports. Researches, composes, designs, and edits agency publications, forms, manuals, and reports; distributes technical program‑related information; and provides liaison with agency staff, other agencies and organizations, and the public. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. Processes background checks for volunteers and ensures timely processing of volunteer applications; processes volunteer applications that require extensive background checks; responds to inquiries regarding the status of volunteer applications in the approval process; and reviews volunteer applications for final eligibility determination. Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications
Education, Experience, and Training:
Graduation from an accredited senior high school or equivalent or GED. Two years full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Criminal Justice experience preferred. Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position.
Knowledge:
Office practices and procedures. Business terminology, spelling, punctuation, and grammar. Agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skills:
To communicate ideas and instructions clearly and concisely. To coordinate with other staff, departments, officials, agencies, organizations, and the public. To interpret and apply rules, regulations, policies, and procedures. Problem‑solving techniques. Use of computers and related equipment in a stand‑alone or local area network environment. To prepare and maintain accurate records, files, reports, and correspondence. Use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. To model the way for positive change. To promote innovation and best practices. To type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements (With or Without Reasonable Accommodation)
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lb., perceive depth, operate a motor vehicle, and operate motor equipment. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full‑time or part‑time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. Outside applicants will be required to submit to pre‑employment drug testing as a condition of employment. Contact
Shenesia Jenkins 2 Financial Plaza, STE 600 Huntsville, TX 77340 936-437-3069 HR.selectionsteam1@tdcj.texas.gov Equal Opportunity Employer
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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Primary Location: United States – Texas – Huntsville Job Title: Office and Administrative Support Employee Status: Regular Schedule: Full‑time Travel: No Work Site Visits: No Study Material: No Hazardous Duty / Longevity Pay: Longevity Pay Overtime Status: Non‑exempt Job Posting: Jan 1, 2026 Closing Date: Jan 13, 2026 Salary: $3,512.27 (RET 2.5% Less) – Pay Basis: Monthly Job Summary
Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. Essential Functions
Performs advanced technical assistance work for an agency program; coordinates work with organizational units of the agency; and assists in the development and maintenance of administrative and technical assistance policies and procedures and manuals. Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; prepares, distributes, and maintains statistical reports; and performs complex typing and word processing. Maintains filing, record keeping, and records management systems to include an automated information system; and compiles and enters data for charts, graphs, databases, statistical summaries, and reports. Researches, composes, designs, and edits agency publications, forms, manuals, and reports; distributes technical program‑related information; and provides liaison with agency staff, other agencies and organizations, and the public. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. Processes background checks for volunteers and ensures timely processing of volunteer applications; processes volunteer applications that require extensive background checks; responds to inquiries regarding the status of volunteer applications in the approval process; and reviews volunteer applications for final eligibility determination. Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications
Education, Experience, and Training:
Graduation from an accredited senior high school or equivalent or GED. Two years full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Criminal Justice experience preferred. Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position.
Knowledge:
Office practices and procedures. Business terminology, spelling, punctuation, and grammar. Agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skills:
To communicate ideas and instructions clearly and concisely. To coordinate with other staff, departments, officials, agencies, organizations, and the public. To interpret and apply rules, regulations, policies, and procedures. Problem‑solving techniques. Use of computers and related equipment in a stand‑alone or local area network environment. To prepare and maintain accurate records, files, reports, and correspondence. Use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. To model the way for positive change. To promote innovation and best practices. To type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements (With or Without Reasonable Accommodation)
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lb., perceive depth, operate a motor vehicle, and operate motor equipment. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full‑time or part‑time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. Outside applicants will be required to submit to pre‑employment drug testing as a condition of employment. Contact
Shenesia Jenkins 2 Financial Plaza, STE 600 Huntsville, TX 77340 936-437-3069 HR.selectionsteam1@tdcj.texas.gov Equal Opportunity Employer
The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
#J-18808-Ljbffr